Construct PM - Journals

Overview

The Journal screen can be used to record the day's activities on the job site. This information can be used to explain costs or justify project delays.

The Journal Log Screen

The Journals log

The Journals log is what appears after selecting Journals from the main menu. To view a journal record, select it from the menu on the left hand side. Journals are labeled by their journal number, creation date, and the user that prepared the record.

NOTE: Journal numbers are automatically assigned upon the creation of an journal record and cannot be edited from Construct PM.

Creating a New Journal

General - Tab

The General tab of the Create Journal screen

Prepared By

Select the contact preparing the journal entry. This field will default to the currently logged in user.

Creation Date

Select the date of the journal entry. This field will default to the current device date.

Weather

Enter the weather on the work site for that day. Edit the individual weather fields, or default the weather based on the project address by pressing the [Set Weather] button. Real-time weather data is provided by Weatherstack.

NOTE: The unit of measure for temperature is based on the country entered in the Country field for the project address on the Project Maintenance screen in CMiC Field. If the Country field is left blank, or has US/USA/United States entered, Construct PM will default Fahrenheit.
If the project address references any other country, Construct PM will default Celsius.

Business Unit

Select the business unit code for the journal entry.

Activity

Enter the daily activity.

Work Performed Today

Enter the work completed by the end of the day.

Problems or Delays

Enter any problems or delays that affected any activity.

Attachments

Press the Plus icon in this field to add an attachment to the journal entry. The user can either take a new photo with the device's camera, attach a file from the device library, or attach a document already saved in Construct PM.

Notes

Enter any additional notes for the journal entry here.

Manpower - Tab

The Manpower tab of the Create Journal screen

This tab can be used to enter hours worked on the project. A summary of all previously entered hours appears by default. Press Add Entry to add a new manpower entry.

Company

Select the company for which the work was performed.

Activity Code

Select the activity code for the work performed.

Number of Workers

Enter the number of workers.

Regular Hours, Overtime Hours, Double Overtime Hours

Enter the number of regular, OT, and DOT hours worked by the workers.

Trades

Select the trade of the work performed.

Materials - Tab

The Materials tab of the Create Journal screen

This tab can be used to enter any materials used for the project. Press Add Entry to create a new materials entry.

Company

Select the company using the material

Item Name

Enter the material name.

WM

Enter the weight measure of the material.

Ticket

Enter the ticket number of the material.

Quantity

Enter the amount of the material used.

Time

Press the clock icon to select the amount of time for which the material was used.

Received By

Select the contact who received the material.

Vendor

Enter the vendor that provided the material.

PO

If the material has a purchase order number, enter it here

Notes

Enter any additional notes for the material and its use here.

Visitors - Tab

The Visitors tab of the Create Journal screen

This tab can be used to log any visitors to the work site.

Safety - Tab

The Safety tab of the Create Journal screen

This tab can be used to enter any relevant safety notes for the journal entry. Enter all relevant safety information and press the [Save] button.

Emailing a Journal Report

A Journal report can be generated in various formats and shared via email. These formats are described in more detail in Types of Reports. To share a report, click on the Journal Menu icon () and select the "Email Report" option in the drop-down menu.

NOTE: The Email Report feature requires the user’s Enterprise security role to have the ‘Report User’ flag enabled. For more information, please refer to Define Roles.

In the Email Report pop-up window, click on the Select icon () in the Report field to choose the desired report type.

Next, use the To and CC fields to select the contacts who will be the recipients of the report.

When finished selecting contact(s), press [Done].

Once recipients are selected, click on the Send icon () to email the chosen report to the recipients.

Types of Reports

The report types available to be generated from the Journal screen are described below.

NOTE: The report's logo is maintained in the Company Logo field on the Company Setup screen in the General Ledger module.

Daily Journal Report

The Daily Journal Report creates a summary of the daily journal with all notes included.

Consolidated Daily Journal

The Consolidated Daily Journal creates a consolidated summary of the Daily Journal.

Daily Journal with Photos

The Daily Journal with Photos creates a consolidated summary of the Daily Journal with photos