General Ledger - Prevent Posting to an Account

This process demonstrates how to prevent users from posting to a GL account.

Step 1: Verify Company's Chart of Accounts

Pgm: COMPSETUP – Maintain Companies; standard Treeview path: General Ledger > Setup > Maintain Companies

Verify the chart of accounts used by the company in the Maintain Companies screen.

Step 2: Select Account for Subledger Control

Pgm: ACCFRM – Account Maintenance; standard Treeview path: General Ledger > Setup > Maintain Accounts

Enter/select "XX" in the account's Subledger Control field in the General Ledger - Maintain Accounts (Chart of Accounts) screen.

Step 3: Disallow User From Posting to Subledger Control Accounts

Pgm: SDUSRMNT – User Maintenance; standard Treeview path: System > Security > User Maintenance – System Privileges tab

Verify that the user does not have the 'SUBLGACC (GL: Allows the user to post to GL Subledger Control Accounts)' privilege assigned in the System Privileges tab on the User Maintenance screen. For more information, please refer to System Privileges – Tab.

If a user without this privilege tries to post to the subledger account, an error message will be generated, as shown in the screenshot below:

Pgm: VOUCHENT – Enter Voucher; standard Treeview path: Accounts Payable > Voucher > Enter Voucher – Voucher Detail tab

As well, if the same user tries to set up the account on a cost category, an error message will be generated, as shown in the screenshot below:

Pgm: JCCATFM – Maintain Cost Categories; standard Treeview path: Job Costing > Setup > Local Tables > Enter Category