ESS Employee - Personal Profile (Web)

Overview

Screenshot of Personal Information.

Construct ESS - Personal Information

Personal information for the logged-in user can be viewed by selecting the Personal Information menu option.

Security

Role Maintenance

Screenshot of Role Maintenance - Assign Programs.

Access to the Personal Information screen can be granted to a user's role in the Security Roles screen located in the E-Time module. The Personal Information screen will be available from the Navigation Bar or the Construct ESS launch page.

NOTE: The Security Roles screen launched from the E-Time module contains security options and settings that are not widely available in the security screens launched from other modules (e.g., CMiC Field, ESS, etc.). The screen being discussed here is only available for assignment in the Security Roles screen located in E-Time.

Screenshot of Role Maintenance with Construct Employee Profile program selected.

Security Roles; standard Treeview path: Employee Self Service > Security > Security Roles - Assign Field Security

The ability to edit profile information fields is controlled by the user's field security settings in the Security Roles screen located in the ESS desktop module. Each profile field can be configured as:

Unrestricted: The employee can change and submit this field.
Read-Only: The field is visible but cannot be modified.
Hidden: The field is not visible to the employee.

Only editable (unrestricted) fields can be changed and submitted for approval.

Details – Tab

Users with field security privileges can modify their profile and submit changes for approval. This information can also be entered in the ESS Employee - Personal Information screen in the desktop ESS module.

Personal

This section displays the name, date of birth, and marital status for the user.

Payroll

This section displays the relevant tax information for the user. This includes their federal and state filing status, whether they work multiple jobs, dependent tax credits, and other incomes and deductions.

Home Address, Mailing Address

These sections display the home and mailing address for the user.

Home Contact, Work Contact

These sections display the home and work contact details for the user.

Others

This section displays any additional personal information of the user, such as their nationality and passport/visa/labour card details.

Attachments, Notes

These sections display any attachments and notes of the user, including those from change request approvers.

History – Tab

Screenshot of Personal Information - History tab.

Construct ESS – Personal Information - History tab

The History tab includes a detailed log of all the personal information changes, including the date, time and user who made the update.

Editing Personal Information

When users with field security privileges modify their profile, the changes go through a controlled approval process.

State	Description
Draft	Employee has updated editable fields but has not submitted the changes yet.
Pending	Changes are submitted for admin approval. Data is locked from further editing.
Current/Approved	The update is reviewed and accepted. Profile fields are updated accordingly.
Rejected	Changes are denied. The employee is notified and can revise or delete them.

Edited fields will be updated with labels to indicate their status.

Entering Changes

Users can enter, save, and discard draft changes to unrestricted fields.

Save As Draft

Screenshot of Personal Information with draft saved message.

Click on the[Save as Draft] button at the top of the screen to save changes made to any unrestricted fields. The system will update the changed fields with the label "Draft" upon saving.

Discard Changes

Screenshot of Personal Profile with [Discard Changes] button.

Once a profile update is saved, the [Discard Changes] button becomes available to remove unsaved profile edits. Press [Okay] to confirm the request to discard changes. Upon confirmation, the system reverts all fields to their last approved values.

NOTE: This action is irreversible and cannot be undone once confirmed.

Submitting Changes for Approval

Once changes are made, press the [Submit for Approval] button. Press [Okay] to submit the change request and then enter an effective date in the Submit for Approval pop-up. This date determines when the changes take effect and a History record is inserted for the employee with this effective date.

NOTE: If the request includes changes to any address or tax fields, the calendar will restrict the effective date selection to only allow dates on or after the start date of the current pay period. Past dates before this start date will be disabled.

The system will alert users that the details are awaiting approval.

Screenshot of Personal Information with fields with "Pending Approval" label.

Once changes are pending approval, the screen will be locked and cannot be changed. Edited fields will be labeled "Pending Approval" to indicate they are under review.

Canceling a Pending Request

Screenshot of Personal Information with Cancel Request pop-up.

After submitting a profile update, the request enters the Pending state and remains locked from further edits. However, if the employee needs to withdraw the request, the [Cancel Request] button is available.

Once the cancel request is confirmed, the request is removed from the approval queue and all pending changes are reverted to the last approved state.

NOTE: This action is irreversible and cannot be undone once confirmed. Once canceled, the request must be re-entered if needed.

Rejected Requests

Screenshot of Personal Information with Rejected status.

Once a change is rejected, the edited fields will be labeled "Rejected". Users can either resubmit the change request or revert the changes to the last approved state.

Screenshot of Personal Information with Notes section highlighted.

Users can click on the See notes for details link to jump to the Notes section to view the note from the Approver regarding the rejected request.

Updating Contact Picture

Screenshot of Contact Picture on home screen.

Construct ESS – Home

Employees can now upload or update their profile pictures directly from Construct ESS. This ensures that Contact records are accurate and up-to-date, especially useful for identification in team settings. Press the Add or Edit icon next to the profile picture on the Home screen to start the upload process.

Managing Document Attachments

Screenshot of Upload Documents pop-up.

Upload Document pop-up

Press the Add Attachments icon to launch the Upload Documents pop-up. Users can drag and drop their files or click to browse their device manager. This screen includes meta data fields for the attachments.

Document Type

Select the document type (required). A search bar is available to filter the LOV.

The Document Type LOV lists all the document types that have been assigned to the current program. Document types are assigned via the [Program Access] button on the Documents screen in the Human Resources module. Each document type may be linked to multiple Construct ESS programs. The system provides the following default document types for Construct ESS:

SSEPROFILE: Document type for Construct ESS Profile Information.
SSEFAM: Document type for Construct ESS Family Information.

For more information, please refer to Human Resources - Documents.

Organization

Select the organization.

Date Issued, Expiration Date, Renewal Date

Select the attachment's issue date, expiration date, and/or renewal date.

Family Information

The Family Information link in the Personal Profile section on the Home screen launches the Family Information screen which allows employees to add, modify, or remove family members and submit changes for admin approval. For more information, please refer to ESS Employee - Family Information (Web).