Construct CT – Schedule Codes

• Construct CT – Schedule Codes
  • Overview
    • Access to Schedule Codes
  • Schedule Codes Screen
    • Creating a New Schedule Code
    • Editing Schedule Codes
      • Setting Up Automatic Breaks
    • Using Schedule Codes

Overview

Most businesses have a variety of job positions to schedule and shifts to cover. The Schedules Codes screen allows companies to define global schedules which can then be assigned to crews. Users can create schedules with default start, end, and break times. Schedules can be used as default in/out times for all crew members, or crew members can have their time edited individually if their hours differ. Companies can then distribute crews proportionally during peak hours or seasons.

Watch this video to learn more about creating schedule codes in Construct CT.

Access to Schedule Codes

Users must assign the Schedule Codes program to their security role in the Security Roles screen. The Security Roles screen can be accessed through E-Time .

NOTE: The Security Roles screen launched from the E-Time module contains security options and settings that are not widely available in the security screens launched from other modules (e.g., CMiC Field, ESS, etc.). The screen being discussed here is only available for assignment in the Security Roles screen located in E-Time.

Schedule Codes Screen

The screen is located under the Utilities menu in Construct CT.

Create a new schedule by pressing the Plus icon (). Schedules can be removed by pressing the Minus icon (). If a schedule is referenced on the labor sheet, then the user will receive an error if they attempt to remove it.

Schedules can be made active or inactive by pressing the Eye icon (). Inactive schedules do not appear in the Schedule field in the Construct CT – Crew Maintenance screen.

Creating a New Schedule Code

Schedule Code

Enter the schedule code.

Description

Enter the description for the schedule code.

Automatically Records Break for Clocking – Toggle

When enabled, break times for employees assigned to the selected schedule code will be automatically recorded in the Construct CHK app. Setting automatic breaks eliminates the need for employees to manually clock in and out during break times, as this process will be completed automatically for them according to the break times defined in the schedule.

Enable Automatic Clockout – Toggle

When enabled, employees using the selected schedule code will be automatically clocked out at the end of the shift.

Auto Clockout After

This field is only available when the 'Enable Automatic Clockout' toggle is enabled. It allows an interval of time (in 15-minute increments) to be added between the end of the scheduled work period and the automatic clockout. If the interval time is set to “0”, employees will be automatically clocked out at the end of their shift according to the end time defined in the schedule. If an interval time of “0.25” is entered, employees must manually clock out no later than 15 minutes after the end of their shift, otherwise they will be automatically clocked out after the 15-minute interval has ended.

Time Rows

Press the [AddTime] button to add a time row. For each row, in and out times can be set. Break time is calculated as the time between rows and is shown in gray. If time rows overlap the user will receive an error. At least one time row must be added before the schedule code can be saved.

Remove a time row by pressing the Minus icon (). Only the bottom time row may be deleted.

Once all rows have been added, press the [Okay] button to save the schedule code.

Editing Schedule Codes

Schedule codes can be edited, even after they have been assigned to a crew. These edits are completed on the Edit Schedule Code screen. This screen is also used to set up automatic breaks and clockouts for employees using the Construct CHK (App).

Setting Up Automatic Breaks

Watch this video to learn about activating automatic breaks and clockouts for employees using the Construct CHK app.

Automatically Records Break for Clocking – Toggle

When enabled, break times for employees assigned to the selected schedule code will be automatically recorded. Setting automatic breaks eliminates the need for employees to manually clock in and out during break times, as this process will be completed automatically for them according to the break times defined in the schedule.

Enable Automatic Clockout – Toggle

When enabled, employees using the selected schedule code will be automatically clocked out at the end of the shift.

Auto Clockout After

This field is only available when the 'Enable Automatic Clockout' toggle is enabled. It allows an interval of time (in 15-minute increments) to be added between the end of the scheduled work period and the automatic clockout. If the interval time is set to “0”, employees will be automatically clocked out at the end of their shift according to the end time defined in the schedule. If an interval time of “0.25” is entered, employees must manually clock out no later than 15 minutes after the end of their shift, otherwise they will be automatically clocked out after the 15-minute interval has ended.

Using Schedule Codes

Once a schedule code has been saved it can be selected in the Maintain Crew screen, shown above. Toggle the In/Out switch on this screen to use the schedule by default on the labor sheet.

Users can make change to individual employee in/out time by clicking on their hours on the timesheet.