Accounts Payable - Positive Pay Register

Overview – Positive Pay

This section provides details about the screens used to create positive pay files for a specified bank.

The positive pay file is an electronic register used by the bank to confirm the checks issued by your company. The bank will only clear a check for payment if its details, such as payee name and amount, match the details of a corresponding entry for the check in the positive pay file.

Within the AP module, positive pay files can be created for two types of payments, and if required, they can contain entries for voided checks. The Create Register screen is used to create positive pay files for voucher payments, and the Create AP/PY Combined Positive Pay screen is used to create positive pay files for payroll payments.

To create a positive pay file via the Create Register screen, a bank group must have been created to specify the details for the positive pay file.

Also, to create a positive pay file, its bank-specific format must be specified. For the Create Register screen, the format is specified via a Bank Group, which has an associated Positive Pay file format. For the Create AP/PY Combined Positive Pay screen, the format is specified via the bank code, which also has an associated positive pay file format. If you require a bank-specific format other than the ones available in the system, please contact your CMiC Consultant.