Search TipsAccounts Payable: Invoices
To enter retainage on an invoice, use the Retainage fields on the Defaults tab. Invoices that are subcontract-related are entered through the Subcontract module or Enter Payment Request screen in CMiC Field. Releasing retainage from an SC-related invoice is done through the Subcontract module. The steps to release retainage from a non-SC related AP invoice are as follows:
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Select Enter Vouchers from the Voucher sub-menu in Accounts Payable:
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Enter values for the Vendor and Invoice Number fields located on the Voucher Detail tab. Verify the Invoice Date and Due Date fields:
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If this is purely a retainage release invoice, leave the Invoice Amount field blank:
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If it is a regular invoice that includes a retainage release, enter the full amount of the invoice, excluding the retainage:
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Enter the invoice description and select a value from the Distribution Type drop-down menu. The distribution type of the retainage release invoice should match the original invoice. Then press the Release Retainage button:
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This opens a window with the Vendor and Job fields (if applicable) pre-populated with the current codes. Move to the Release Amount field and enter the amount to be released:
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The Release Method Code field determines which invoices will be displayed in the Release Retainage section of the screen. This field defaults to "Retainage Outstanding Vouchers", but can be changed to "All Outstanding Vouchers" using the list of values:
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Click the Retrieve Invoices button:
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The Release Retainage section of the screen is now populated with invoices associated with this vendor and job that have retainage. The system automatically populates the Release Amount column starting with the oldest invoice until the released amount matches the amount entered in the previous section. The amounts can be modified but the total released amount must match the release amount entered in the previous section:
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When you have reviewed and made any necessary changes press the Accept button to return to the main screen. When viewed on reports or within logs and queries, a negative retainage amount indicates a release of prior retainage. Notice that the Retainage Released field now displays the released amount:
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Finish the invoice as you normally would and save the record. Move along the train and print the edit list. Notice the report indicates which invoices you released the retainage from:
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Select the Post Invoices node from the train:
