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Pgm: SCPAYREQ – Enter Request for Payment; standard Treeview path: Subcontract Management > Payments > Enter Request for Payment – Details tab
The Request for Payment screen allows you to create Vouchers against Subcontracts through a Schedule of Values.
Depending on how the Subcontract was defined, the screen may change. If the Subcontract was defined with schedule level release of retainage, there will be extra fields in the schedule section of the screen where the user can enter the retainage release directly against the line item. If this was not set on the Subcontract, then retainage release is done using the Release Retainage screen (standard Treeview path: Subcontract Management > Payments > Release Retainage).
There is also a version of the Payment Request screen available in CMiC Field.
Selection Criteria
This section is used to select the company and batch for the posting, and to enter the batch’s post date.
Company
Select the company for which the RFP will be entered.
Batch
This field is automatically set to the user’s last unposted batch. Its LOV is populated with the user’s unposted batches, and if the user has the security privilege to see other users’ batches, it is also populated with all unposted batches for the company.
The display-only field to the right of this field displays the batch’s name, which is composed of three parts: user’s name, current date, and batch type code (single letter – “S” indicates that batch contains Subcontract RFPs, which are Vouchers against Subcontracts in the Accounts Payable module).
[Create Batch] – Button
To enable this button for the creation of a new batch, clear the Batch field and tab or click away from it. This causes the [Create Batch] button to become enabled. Click it to create a new batch and to have its automatically generated number put into the Batch field. Also, when a batch is created, it is associated to the user, assigned a batch type code, and a batch name is automatically generated for it.
[Registration] – Button
Pop-up window launched from [Registration] button on the Enter Request for Payment screen
Use the Registration pop-up to allocate invoices within the Invoice Registry through Subcontract Request for Payments. Invoice registration allows you to post invoices into Accounts Payable without entering and posting their allocation at the time of entry.
Once the allocation is known, the proper distribution can be assigned and posted. The Subcontract Request for Payment allows you to access those invoices that have been entered within the Invoice Registry and complete their distribution by applying them to subcontract invoices.
Using the relevant ‘Select’ checkbox, select the desired invoice from the registry and press the [Select] button. The system will default the relevant voucher information into the tabs of the main screen.
NOTE: Multiple invoices can be selected, if they have their distribution completed.
On the Details tab of the main screen, fill out the relevant details that pertain to the Subcontract and move to the Schedule of Values section to enter the completed amounts on the Subcontract. The total of the current completed amounts within the schedule of values should equal the registered amount shown by the Reg. Amount display-only field. If these values are not equal, the system will return a warning and prompt whether the user would like to continue.
[Print Waiver] – Button
This button brings up the Print Waiver screen in a pop-up. For details about this screen, please refer to Print Waiver.
[Print Certificate of Payment] – Button
This button brings up the Print Certificate of Payment screen in a pop-up. For details about this screen, please refer to Print Certificate of Payment.