US Payroll - PY Email Templates

Pgm: PYEMAILTEMPLATE – PY Email Templates; standard Treeview path: US Payroll > Setup > Local Tables > Email Template

This screen is used to create and maintain paystub email notification templates. These templates are used when emailing paystubs to direct deposit employees. Email notifications can be customized so that they are sent from a specific email address (e.g., payroll department’s email address), and the subject and body of the communication can be tailored using a template to add a personal touch.

NOTE: Templates created in this screen will be available for selection in the Paystub Sender Email Template field on the Reports tab of the Payroll Control screen (refer to US Payroll - Company for more information). When running paystubs for direct deposit employees on the US Payroll - Pay Stub Printing screen, paystub notifications will be emailed using the template selected in the Reports tab.

Email Templates

This section of the screen is used to create email template codes and associated sender email addresses. Use the [Insert] button on the Block toolbar to create a new template record.

NOTE: Only one template can be set up for each email address.

Template

Enter a code for the notification template being created.

Sender's Email Address

Enter the sender's email address for the notification template being created. The sender’s email address could be a payroll department’s email address, or an individual’s email address.

Email Template Details

This section of the screen is used to enter details for a selected notification template.

Select an email template in the Email Templates section of the screen. In the Email Template Details section of the screen, use the [Insert] button on the Block toolbar to create a record to add email subject and body details for the selected template.

The following tags are available to be used in the email subject line and body message: Employee Name, Pay Date, and Company Name. These tags allow the messaging to be more dynamic. For convenience, the tags are listed on the screen.

For example, %S3 Paystub for %S2 would be <Company Name> Paystub for <Pay Date>.

Email Subject

Enter the subject line to be used in the email notification.

Email Body

Enter the message to be used in the body of the email notification.