US Payroll - Uploading Employee Profile Photos

1. Set up the Employee Profile

Pgm: PYEMPLOY – Employee Profile; standard Treeview path: US Payroll > Setup > Employees > Employee Profile – Personal tab

Uploading employee photos is done in the Personal tab of the US Payroll - Employee Profile. However, when opening a new employee record as shown above, the [Upload Photo] button is disabled. Follow the steps below to enable the button and upload a profile picture.

2. Create Contact Code

First, an HCM contact code must be created for the employee record. To create an HCM contact, enter values into all required fields on the Employee Profile (those fields marked with a star), save the record by pressing the [Save] button, and go to the HCM tab. If the record has been saved successfully, the [Create Contact] button will be available, as shown below.

Pgm: PYEMPLOY – Employee Profile; standard Treeview path: US Payroll > Setup > Employees > Employee Profile – HCM tab

Press this button to create a contact code for the employee.

3. Upload Photo

Once the contact code has been created, the [Upload Photo] button becomes available on the Personal tab. Pressing this brings up the attachment pop-up, shown below.

Attachments pop-up launched from pressing [Upload Photo] button

Either press the [Choose File] button to browse for a picture, or drag the file directly into the area marked by the dotted line. Press the [Upload] buttton to attach the image to the employee record. The employee record will then appear as below.

Pgm: PYEMPLOY – Employee Profile; standard Treeview path: US Payroll > Setup > Employees > Employee Profile – Personal tab

Press the [Remove Photo] button to remove the photo.