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Pgm: PY1070CA – T4 Forms; standard Treeview path: International Payroll > Government Forms > T-4 Forms
The T4 form is used by employers to declare what salaried employees have been paid before deductions. It displays CPP, QPP, EI, and any other contributions deducted from pay checks during the tax year.
Form Type
Select the type of form to be completed.
T4 Tax Year
Enter the tax year being processed.
FEIN (for address)
Enter/select the company FEIN.
Business No./Province
Enter/select the business number corresponding to the FEIN entered above.
Order By
Select how employees should be ordered on the printed form.
Company Code
Enter/select the company code.
Pay Run Code, Pay Group
Enter/select the pay run and pay group to be processed.
Starting Employee, Ending Employee
Enter/select the range of employees whose earnings were interrupted. To complete the form for a single employee, enter the same code in both of these fields. To complete the form for the full range of employees, leave both of these fields blank.
Starting RL-1 Number
If completing a RL-1 form, enter the starting number here.
Employer T4/RL-1 Slips – Checkbox
Check this box to return T4 or RL-1 slips for the employer.
Amendment – Checkbox
Check this box if the information entered in this screen is to amend an already entered form.
Fein Address – Checkbox
Check this box to use the address listed for the FEIN of the company entered above.
Print Type
Select whether to print or pre-print the T4 form.
Merge multiple Work Locations in one T4 – Checkbox
Check this box to combine multiple T4 forms from different work locations (i.e., provinces) into one T4 form. When unchecked, the system will generate separate T4 forms for each work location. This field is hidden by default but can be added using Lite Editor.
[Magnetic Media] – Button
Press this button to bring up the T4 Forms pop-up screen, which is used for generating T4 XML files. An XML file is required by the CRA for the electronic filing of returns. For more information on this screen, please see T4 Forms – Pop-up below.
[Summary] – Button
Press this button to bring up a summary of pension registration by provinces for the company.
[Print] – Button
Press this button to print the complete report.
[Email T4] – Button
Press this button to email the T4 form to the employee.
T4 Forms – Pop-up
Pgm: PY1070CA – T4 Forms; pop-up launched from the [Magnetic Media] button on the T4 Forms screen
This pop-up is launched via the [Magnetic Media] button on the T4 Forms screen. This pop-up is used for generating T4 XML files for the purpose of electronic document filing with the CRA.
Use all Business Numbers – Checkbox
Check the 'Use all Business Numbers' box to use all business numbers on this form.
Submission Reference Id
Enter a user-defined number to identify each submission filed with the CRA.
Data Type
Select the data type from the drop-down list to identify the form as either an Original, Amendment, or Test form.
Transmitter Number
Enter the identification number assigned by the CRA for companies who file information electronically.
Transmitter Type
Select one of the following transmitter types from the drop-down list to identify the user of the T4 form:
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Self
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Others
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Self using software
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Vendor
Transmitter Name, Transmitter Address
Enter the name/address of the transmitter of T4 form.
Transmitter Country
Select "Canada" or "USA" as the country in which the transmitter is located.
Transmitter Province
Enter the province or territory in Canada where the transmitter is located or the state in the USA where the transmitter is located.
Transmitter City
Enter the city where the transmitter is located.
Postal Code
Enter the mailing code used by the postal service in the country where the transmitter is located. Lowercase letters will be converted to uppercase.
Contact Name
Enter the name of the person to contact regarding the information on the T4 form.
Contact Phone, Ext
Enter the phone number and extension of the contact, broken down into its area code and local number.
Contact Email
Enter the email address of the contact.
Language
Select "English" or "French" as the official language for communication purposes.
Employer Name, Employer Address
Enter the legal name/address of the employer.
Employer Country
Select "Canada" or "USA" as the country in which the employer is located.
Employer Province
Enter the province or territory in Canada where the employer is located or the state in the USA where the employer is located.
Employer City
Enter the city where the employer is located.
Postal Code
Enter the mailing code used by the postal service in the country where the employer is located. Lowercase letters will be converted to uppercase.
Accounting Contract
Enter the employer's accounting contract information.
Contact Phone, Ext
Enter the phone number and extension of the employer, broken down into its area code and local number.
Employer CPP Amount
Enter the amount of CPP paid by the employer on behalf of the detached employee. A detached employee is an employee that is temporarily assigned or posted to another country for a specific period of time.
Employer Second CPP Amount
Enter the amount of second CPP (CPP2) contributions paid by the employer on behalf of the detached employee. A detached employee is an employee that is temporarily assigned or posted to another country for a specific period of time. For more information on CPP2, please refer to International Payroll - Canadian Tax Changes to CPP in 2024.
Employer EI Amount
Enter the amount of EI paid by the employer on behalf of the detached employee. A detached employee is an employee that is temporarily assigned or posted to another country for a specific period of time.
Proprietor #1 SIN
Enter the SIN number of the first proprietor or principal owner. This applies to employers that are Canadian-controlled private corporations or unincorporated.
Proprietor #2 SIN
Enter the SIN number of the second proprietor or second principal owner. This applies to employers that are Canadian-controlled private corporations or unincorporated.
File Name
Enter a file name for the T4 form.
Federal Youth Hires Program Indicator– Checkbox
Check this box if the employer is part of an associated group of employers for purposes of the Federal Youth Hires Program.
[Process] – Button
Press this button to generate the T4 form.
[Download File] – Button
Press this button to download the T4 form as a TXT file.