International Payroll - Employee Dental Care Maintenance

Screenshot of Employee Dental Care Maintenance

Pgm: PYEMPCDCP – Employee Dental Care Maintenance; standard Treeview path: International Payroll > Government Forms > Employee Dental Care Maintenance

This screen is used by Canadian employers who are required by the Canada Revenue Agency (CRA) to provide details regarding dental coverage offered to their employees. This information will assist in verifying eligibility for the Canada Dental Benefit. Employers are required to specify whether the employee or any of their family members were eligible for dental care insurance or any form of dental services coverage as of December 31 when submitting the T4 and T4A. This information is reported in box 45 of the T4 and T4A.

The Employee Dental Care Maintenance utility streamlines importing employee data through a CSV file. The file should include three key values: Employee Number, Effective Date, and CDCP Code. For more information on how to import employee data, please refer to International Payroll - Canadian Dental Care Plan Reporting in 2023.

Use this screen to add a new row for an employee, update the CDCP code, and delete a row if necessary. Users can also import a file with new CDCP codes for the upcoming year or continue to modify existing records.

Company

Enter/select the company code.

Emp No.

Enter/select an employee number.

Effective Date

Enter/select the last period end date or Dec 31 of the T4 year.

CDCP Option

Enter/select a CDCP code from the CDCP LOV. These codes are regulated by the CRA and categorize employees' dental care eligibility:

  1. No access to any dental care insurance or coverage.

  2. Access for the payee only.

  3. Access for payee, spouse, and dependents.

  4. Access for payee and spouse only.

  5. Access for payee and dependents only.

When importing data without a CDCP code specified, the program automatically assigns a value of 1 to each employee, indicating they are not eligible for dental care coverage.

In the event the employer chooses not to import values, the T4 XML file creation will default to assigning a value of 1 on the T4 slip for every employee.

However, if the employer imports and populates CDCP values within the Employee Dental Care Maintenance screen, this data is considered the source of truth. The CDCP values from this screen will be extracted into the T4 and T4A slips, as well as the XML files, ultimately printing the assigned CDCP values on the respective T4 and T4A slips.

Latest – Checkbox

This read-only field is applied to an employee's most current record. The record with the 'Latest' box checked will take precedence when printing the T4 form.