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Image Manager - Workflow Control Flysheet
The Ad-Hoc Approval fields are used in Image Manager as part of the approval process for invoices. These four Ad-Hoc Approver fields contain a list of values for users in the system. Selecting a user then incorporates that person into the approval process.
The process is as follows:
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If the invoice requires approval based on the Invoice Type field (set to "Normal" instead of "Pre-approved") in the Workflow Control flysheet, the workflow will look at the Workflow Routing Job or Workflow Routing Department field in the header flysheet when submitting the invoice for approval.
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Once it determines which job or department it needs then the process proceeds to find the first approver. The Ad-Hoc Approver 1 field is the first place that the workflow will check for a specified user for this particular approval. If there is a user present, this is now the first approver. If no user is specified, the workflow will move to the Resource Lookup Rules screen in the Workflow module to find the approver.
NOTE: In the case where the ad-hoc approvers are updated after the workflow is sent to an approver, then the subsequent approvers are updated during an overnight refresh instead of immediately.
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This process repeats for the Ad-Hoc Approver 2, 3, and 4 fields.
For more information on workflows, please see Workflow – R12.