General Ledger - Reverse/Recreate Posted Transactions

Pgm: GLTRNSC– Reverse/Recreate Posted Transactions; standard Treeview path: General Ledger > Utilities > Reverse/Recreate Posted Transactions

This screen allows the user to quickly reverse or recreate the posted General Ledger (GL) transactions without retyping the transaction details. Only the GL batches which were created within GL are available for this functionality.

After choosing whether to recreate or reverse the transaction, the 'Select' checkbox is checked for a specific transaction under the Transaction Header section, then the [Process] button is clicked, and a new GL batch is created with all the transaction details copied/reversed in the batch. The Message field next to the [Process] button will indicate the new batch number.

These batches are available for further processing in the Enter Transaction screen, such as editing the transaction details, viewing the print edit list, and posting the batch immediately, if required. The reference date for these batches is defaulted from the system date at the time of entry, and the post date is copied from the original transaction. This post date can be modified in the Enter Transaction screen, if needed. For further details, see General Ledger- Recreating and Reversing Posted Transactions.

If attachments and notes are added in any batch of the GL Transaction Entry screen, after posting the batch, the attachments and notes will be available on the Reverse/Recreate Posted Transactions screen under the same batch number. Additional notes and attachments can be added to the same batch number as required.

Batch

Select a GL batch from the list of values. The GL batches created from Job Costing, Equipment Costing, etc. will not be available for selection. Also, only the GL batches for which the user has access will be available for selection.

Choose Action

Select one of the three options from the radio group – “Reverse”, “Recreate”, or “Both”.

  • Reverse: Reverse the transactions in the selected batch and insert them into a new batch.

  • Recreate: Copy the transactions in the selected batch and insert them into a new batch.

  • Both: Transactions in the selected batch are first reversed, then recreated in a new batch.

Journal Code

Enter a valid journal code or choose from the list of values.

Select – Checkbox

Select the GL transaction lines by checking the checkbox to the left. The Details section shows the transaction details for the selected line in the Transaction Header section.

Process – Button

The [Process] button, when pressed, performs the action as per the criteria, and displays a message that the batch is created with an appropriate system-generated batch name.