Accounts Receivable - Dunning Codes

Pgm: ARDUNFM – Dunning Codes; standard Treeview path: Accounts Receivable > Setup > Local Tables > Dunning Codes

The Dunning Codes screen is used to set up/design user-defined dunning letters. Dunning letters are customer designed past due letters used as a reminder for amounts owing. Once a dunning letter has been designed, they can be printed based on selected criteria (See Accounts Receivable - Printing Dunning Letters).

Dunning Letter Code

As there can be many dunning letters defined, this field is the unique identifier for each letter defined.

Note the Detail Line number

When entering a description, the system will place a “--” in the line field until the records have been committed. Once you have committed the screen, the system will number each line sequentially so that the next time you call up the details, each description line will be numbered.

Dunning Text

Dunning text represents the body of the dunning letter that you are defining. The dunning text can be made up of standard text as well as system defined dunning codes. dunning codes are those codes that represent information that can be merged from the data tables in order to create custom letters for each customer. The codes that are available for use are as follows:

$DATE – System Date

$NAME – Customer Name

$ADDRESS1 – Customer Address 1

$ADDRESS2 – Customer Address 2

$ADDRESS3 – Customer Address 3

$ADDRESS4 – Customer Address 4

$BALANCE – Customer Outstanding Balance for Period

$TERM – Customer Terms

$CONTACT – Customer Contact

$INTNUM – Interest Number

$INTDOLL – Interest Amount Owing

$INTDATE – Date Interest was calculated

When creating a dunning letter, any or all of these codes can be used.