Accounts Receivable - Posting Cash Receipts

Pgm: ARCHQFM – Enter Receipt; standard Treeview path: Accounts Receivable > Receipt > Enter Receipts

Posting a cash receipt batch is the same as posting any other batch in the AR system.

Posting rules to consider:

• When an invoice is paid in full with a balance of $0.00, the status of the invoice is closed and is not available for further entry.

• When an invoice is overpaid the invoice has a balance of $0.00 and a status of closed. The overpayment is considered a deposit. The invoice is not available for further entry.

• If two users are posting the same payment in different batches, the invoice is closed on the first posting. The second user receives a warning message that the invoice has been paid. They are then given an option of proceeding or canceling the posting. If the second user decides to proceed, the status of the invoice becomes open allowing access at a later time for corrections.

• When there is a partial payment, the invoice will remain open.

Please refer to Accounts Receivable - Posting a Batch should further information be required.

Posting & Financial Charges

If financial charges were applied, the report shows the distribution for the invoice amounts and the financial charges.