Accounts Receivable - Entering the Adjustment

Pgm: ARADJFM – AR Invoice Adjustment Entry; standard Treeview path: Accounts Receivable > Invoice > Adjust Distributions

This screen is used to enter information adjustments to invoices. Use this screen to change descriptions and GL distributions. It is not possible to adjust the amount of the invoice, retainage, or taxes using this screen. To change the actual invoice amounts, use the Enter Memos screen.

Customer

Enter the customer code related to the adjustment.

Invoice

Enter the invoice number to be adjusted.

Adjustment description

Enter a description regarding the reason for the adjustment. To enter the Adjustment Distribution press the [Distribution] button.

Enter the Adjustment Distribution

Pgm: ARADJFM – AR Invoice Adjustment Entry

The screen displays the original distribution of the invoice and allows for the adjustment of the distribution in the Additional Distribution section.

It is important to remember that the distribution adjustment that entered on this screen must exist as a balanced transaction. For this reason, to apply an adjustment against a job, piece of equipment, or General Ledger account, a negative distribution must be applied against the original posting in order to balance the transaction.

This screen works in the same manner as the Invoice and Memo Distribution sections. The user must enter the distribution type, company, accounts/jobs/equipment, and a debit amount.

The distribution must be balanced before leaving this screen.