Accounts Payable - Unprepare Checks

Pgm: APUNPRE – Unprepare Checks; standard Treeview path: Accounts Payable > Utilities > Unprepare Checks

This utility should be used when an automatic check run has been prepared that needs to be removed from the system.

Users can unprepare checks that have not been printed; otherwise, the user must have the ‘UNPRECHK’ (Unprepare Already Printed Checks) privilege checked in the System Data module.

Enter the company and payment selection code. If the check run is a pay run group, enter the group code in the Pay Run Group field.

Once the correct data has been entered, click the [Unprepare Checks] button to start the process.

When the process is finished the check run will have been unprepared, but still available in the Select Payments screen. If the run is to be completely removed, it will need to be deleted manually from the Select Payments screen.

The Unprepare Checks utility does not reset the last check number associated with the bank account to its value before the checks were prepared, as the check numbers are deemed wasted. To have those wasted check numbers automatically recorded, check the ‘Record Unprepared Checks As Wasted’ box on the Check tab of AP Control File. This ensures that when the Unprepare Checks utility is run, they would be inserted into the Wasted Check Registry, maintained via the Wasted Checks screen (standard Treeview path: Accounts Payable > Check > Wasted Checks). See Wasted Checks (Registry) for more information.