Accounts Payable - Voucher Adjustment Entry

Pgm: VOUADJ – Voucher Adjustment Entry; standard Treeview path: Accounts Payable > Voucher > Adjust Distributions

Use this screen to edit the GL distribution for previously posted vouchers. To remove a voucher completely, use the Void Voucher screen. To adjust the actual voucher amount, use the Memo Entry screen.

Voucher adjustments are normally used to make corrections that do not require notification to the supplier. If a credit or debit note has been received from the supplier for this correction, or if notice has been sent to the supplier for this adjustment, use the Enter Debit/Credit Memos screen.

NOTE: Additional distribution lines will be appended/added to the original distribution lines rather than replace them.

Selection Criteria

Select the relevant company and select or create a batch. To create a new Batch, clear the Batch field, tab or click away from it to enable the [Create Batch] button, then click [Create Batch].

Select Voucher

This section is used to add the posted vouchers that require adjustments to the selected batch, via the [Insert] button. It is also used to remove posted vouchers from the batch, via the [Delete] button.

If more than one adjustment is being entered in the batch, they should all be within the same fiscal period, as there is only one post date for the entire batch.

Adjustment Number

This is a display-only field that displays the automatically generated number to identify the adjustment.

Vendor, Invoice

Select the vendor for the voucher to be adjusted, and then select the voucher’s identifying invoice number.

Voucher Amount

This is a display-only field that displays the posted voucher amount.

Voucher Date

This is a display-only field that displays the date the voucher was created.

Post Date

This is a display-only field that displays the voucher’s post date.

Voucher Number

This is a display-only field that displays the voucher’s identifying voucher number.

Voucher Description

This is a display-only field that displays the entered description for the voucher.

Adjustment Description

Enter a description for the adjustment that you are defining.

Adjustment Date

Enter/select the date the voucher was adjusted.

[Distribution] – Button

Pgm: VOUADJ – Voucher Adjustment Entry; standard Treeview path: Accounts Payable > Voucher > Adjust Distributions – [Distribution] button

This button launches the Distribution pop-up, shown above, which displays the voucher’s original distribution in the Original Distribution section.

The Additional Distribution section is used to enter the distribution changes. The distribution lines entered must sum to zero. The original distribution is at the top so that it is easy to duplicate a line and reverse its amount. The distribution changes can be line types ‘G’, ‘J’, ‘E’, or ‘W’.

For further details about this pop-up, please refer to Accounts Payable - Enter Vouchers - [Distribution] - Button.