Accounts Payable - Emailing Vendor Pay Stubs When Printing an EFT File

Overview

This process is used if you are preparing EFT vendor payments and would like to email your vendors pay stub notifications.

Process

Pgm: BPVENFM – Maintain Vendors; standard Treeview path: Accounts Payable > Setup > Maintain Vendors

Enter a valid email address for the vendor on the Vendors tab of the Maintain Vendors screen.

Pgm: BPVENFM – Maintain Vendors; standard Treeview path: Accounts Payable > Setup > Maintain Vendors – Vendors tab – [Contacts] button

In the Vendors tab of the Maintain Vendors screen, click the [Contacts] button to open the Contacts pop-up window for the business partner and set the Preferred Contact Method field as “E-mail” for the primary contact.

Pgm: BPVENFM – Maintain Vendors; standard Treeview path: Accounts Payable > Setup > Maintain Vendors – Accounting tab

Enter valid bank information in Accounting tab of the Maintain Vendors screen and check the 'EFT Payments' box.

Pgm: APCHQPRT – Print Check; standard Treeview path: Accounts Payable > Check > Print Checks

Once the user is ready to print checks, navigate to the Print Checks screen, enter the necessary information, and check the ‘EFT/TPPM Distribution’ box. Next, press the [Print Checks] button.

In the print parameters pop-up window, set the Destination field as “Preferred Contact Method”.

If required, press the [Contacts] button to review the list of vendors and their email addresses.

[Contacts] button pop-up window

Click the [Process] button from the Contacts pop-up window, as shown above, or click [Run Report] from the main print parameters pop-up window. The checks and drafts report is printed, EFT files prepared, and the pay stub is emailed to the vendor.