Workflow - Controlling the Posting Date for Invoice Workflows

There are three ways to determine the posting date:

1. The Invoice Date – This is the default for RFPs.

2. The Current Date – This is the default for non-RFPs.

3. The date entered by the user in the Posting Control flysheet.

To use the invoice date, you must set up the "Use Current Date to Post" none-based lookup and set its value to "N".

If a date is entered on the Posting Control flysheet it will override both options 1 and 2.

If the invoice date or the user-entered date is in a closed period, the date used will be in the current period. It will be either the first or last day in the current period depending on the value of the "Use Period End Date to Post" none-based lookup. If this lookup is not defined it will default to the last day of the period for non-RFPs and to the first day for RFPs.

Two additional lookups exist for the two RFP workflows. They are legacy lookups retained for compatibility for existing users but should not be needed by new users. These lookups are "Use Current Date to Post RFPs" and "Use Period End Date for RFPs". If used, they take precedence over the standard lookups, so they allow you to have different rules for RFPs.