E-Timesheet – Tab

Screenshto of E-Timesheet tab.

Pgm: SYSOPT – System Options; standard Treeview path: System > Setup > System Options – E-TimeSheet tab

Generate Timesheet Utility for

The options are “Regular Timesheet” or “E-Timesheet”. There may be a [Generate Regular Timesheet] button or [Generate E-Timesheet] button in the Generate Timesheets screen depending on the setting in System Options.

This functionality allows the user to also generate regular timesheets for any type of pay period. The number of hours depends on the number of working days assuming 8 hours per day. The document code must be selected in order to view the timesheets. If “E-Timesheet” is selected, the user can generate E-Timesheets for any type of pay period provided the checkbox is checked in the history record for the employee.

Oracle Import Timesheet Utility (Multi User) for

This field is used to select the type of timesheet data to be imported in the Import Timesheets from Oracle (Multi-User) screen in the US Payroll module (standard Treeview path: US Payroll > US Payroll > Utilities > Import Timesheets from ORACLE (Multi User)). Users can select whether they are importing timesheet data into the regular Timesheet program or the E-Timesheet program. Three options are available in the drop-down menu:

  • Regular Timesheet: This option is used for importing timesheet data into the regular Timesheet program and data will be imported for any date in any open period.

  • Regular Timesheet - Open Period: This option is used for importing timesheet data into the regular Timesheet program but data will only be imported into an open period, regardless of the date on the CTL or text file.

  • E-Timesheet: This option is used for importing into the E-Timesheet program.

NOTE: When the screen is initially accessed, this field will default to a blank value. A blank value is equivalent to “Regular Timesheet - Open Period”. Depending on the type of timesheet data being imported, users should select the timesheet program option accordingly.

Users should ensure that the option selected matches the type of data being imported, otherwise imported records will not be inserted into the appropriate timesheet table. For example, if E-Timesheet data is being imported, and “Regular Timesheet - Open Period” is selected in this field, records will not be successfully imported into the E-Timesheet table.

Timesheet Rate Round Up to Decimal

The standard of three decimals is used when setting up payroll, however with this option, users can select to round at the Timesheet Rate level, the value to either the default three, or optionally only two decimals.

Validate In-Out Time In E-Timesheet

In-out times will be required in JSP E-Timesheet entry for the type of employee selected from this drop-down list. The options are “Exempt”, “Non-Exempt”, “Both”, or “Not Applicable”. The employee type is the FLSA type on the Personal tab of the Employee Profile.

E-Timesheet Document Code Format

Format mask used to define document codes for E-Timesheets:

  • <A>: Access Code/Year/Period

  • <Y>: Year/Period/Access Code

E-Time: Restrict Access Code by Company – Checkbox

If checked, only access codes with the company of the user’s access code or access codes with no company assigned will be displayed when the user enters the E-Time Access Code Setup screen.

Mandatory Approver Priority Flag – Checkbox

If checked, the priority rating for at least one approver will be mandatory in the E-Time Access Code Administration screen.

Activate "Filter for Approver" in Access Code Administration Screen

If checked, Approver Filters functionality will be activated for the E-Timesheet Approver screen so that approvers only see the employees for which they were granted approver access via the Assign Access Codes administration screen (sample shown below).

Once this functionality is activated via this checkbox, administrators can go to each Approver setup in the Assign Access Codes screen, and on the Employees tab, enter the employees that are to appear for each Approver in the E-Timesheet Approver screen, and for each one, check the corresponding ‘Filter For Approver’ checkbox, as shown below:

Screenshot of Assign Access Code with Filter for Approver column highlighted.

Show WBS Code on E-Timesheet (JSP) Entry – Checkbox

If checked, WBS codes are shown on the JSP E-Timesheet Entry screen.

Show TAC Code on E-Timesheet (JSP) Entry – Checkbox

If checked, TAC codes are shown on the JSP E-Timesheet Entry screen.

Allow All Allocations When Access Code Allows None

If checked, all allocations are allowed when the access code allows no allocations.

Enable Consent Form when Submitting E-Timesheet

Confirmation & Signature pop-up window that appears in E-Time Entry screen when this option is enabled

This field is used to control whether a user is required to sign off on the hours they are reporting when submitting a timesheet in the E-Time Entry screen. If enabled, a Confirmation & Signature pop-up window will appear, as shown in the screenshot above.

The options available in this field's drop-down menu are:

  • N/A - Users will not be required to complete a consent form.

  • Both (Exempt / Non-Exempt) - Both exempt and non-exempt users will be required to submit a consent form.

  • Exempt only - Only exempt employees will be required to submit a consent form.

  • Non-Exempt only - Only non-exempt employees will be required to submit a consent form.

NOTE: An employee's FLSA exemption status is defined in the FLSA Type field on the Personal tab of their Employee Profile record.

Show Work Category E-Timesheet - Checkbox

Work Category field located on the E-Time Entry screen when this option is enabled

When this checkbox is enabled, the Work Category field will be displayed on the E-Time Entry screen. This field will be available to select work categories when entering timesheet details.

Labor Clock-In/Out Pin Validation

This field is used for the validation of pin codes in the Construct CHK app. The options available are "EmployeeNo" and "Last Six Digits of SSN/SIN". The option selected here will apply at the company level and will determine whether the pin code being used by employees to log into the Construct CHK app will be their employee ID number or the last six digits of their social security number.