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Pgm: ADDRESS –Address Code; standard Treeview path: System > Global Tables > Address Code
This screen is used to create company addresses records for a company’s various branches, or any other location relevant to any of the screens throughout the system.
Company
Select the relevant company.
Address Code
Enter a unique code for the address information to be entered on this screen. Any combination of characters from A-Z and 0-9 can be used (i.e. 'SMIT', '123', or 'S12'). Usually this code is the branch abbreviation. The code entered here will be used to reference the address information entered throughout the system, where required by individual applications. A unique address code must be entered for each new address defined for the company.
In the field to the right of the code field, enter a descriptive name for the address code being defined. This field is displayed in LOVs of address codes, so it should provide details that would make it easier for users to find it.
Street, Suite, City
Enter the street, suite and city address details.
State/Province
Enter the region code (state code) for this address code, if required.
The region code is used to enter the appropriate province or state for postal purposes. It should not be confused with the territory code, which is used for sales analysis by geographical areas.
Country
Enter the country for the address being entered for this address code. This field may be left blank.
Zip/Postal Code
The Zip/Postal Code field is used to enter the mailing code used by the postal service in the country of this address code. Lowercase letters will be converted to uppercase.
Contact Name
Enter the name of the primary contact at this address. The contact would normally be the individual to whom most correspondence to this address would go.
This field can be left blank if desired.
Phone Number, Fax Number
Enter the address's phone number and fax number, broken down into its country code, area code, and local number. Any of the fields can be left blank.
E-mail of contact.
Territory
Enter/select the code of the sales territory in which this address falls, if required.
Territory codes are used primarily for sales analysis purposes and for the geographical distribution of products for the business entity as a whole. It should not be confused with the region code, which is simply the state/province of the address.
Territory codes available to be selected in this field are created on the System Data - Territory Maintenance screen.
HR Region
Enter/select the code for the regional HR office. Address codes should be associated with an HR region.
These codes are defined in the HR Regions screen of the Human Resources module (standard Treeview path: Human Resources > Setup > Local Tables > Regions.)
Company Name, Logo File Path On Web
These fields are only applicable to CMiC field and Job Billing (AIA) Reports.
These fields are used to define the Company Name and the file path URL for the Company Logo, to facilitate the display of these fields in PM and JB AIA Reports when the Corresponding Address field of the associated Project is completed, or the JB Control File alternate address for billing contract department is set. Some of these reports have either the company name or logo displayed, or both.