Subcontract Management - Functionality

The Subcontract Management module is used to create and track all subcontracts and work related to them. Requests for payment and the actual payment postings may be made in this module for valid subcontracts.

Features of this module are:

Use of invoice series codes allowing for user-defined, automatic numbering of subcontractor invoices.
Maintenance of subcontracts in local currency.
Create a schedule of values with an unlimited number of tasks, which can be associated with different cost codes.
Bonding, insurance, lien waiver and other user-defined subcontract requirements tracked via date-sensitive compliance code functions.
Establish compliance at the vendor, contract or invoice level.
Request for Payment screen provides complete payment history to date, including percent complete, amount complete, current amount, previously certified at summary of detail levels.
Calculate and release retainage at contract or line detail level.
Print lien waivers and store details.
Automatically hold pay requests over contract amount.
Manual or automatic approval of subcontracts and subcontractor requests for payment.
Pay when Paid feature creates automatic payment hold until corresponding draw is paid by owner.
Track committed costs and updates project cost system.
Track unlimited subcontractor change orders.
Create and print custom subcontract formats through Enterprise or Word mail merge.
Print subcontract Certificate of Payment as backup for checks issued to subcontractors.
Track subcontract attachments and notes.
On-line query of project, phase, category amounts and existing contracts when allocating committed costs to the project.
On-line query by job or vendor showing contract amount, invoices, payments, change orders, retainage and contract balances.
Contract listing, summary, detail, and non-compliance reports.