Subcontract Management - Frequently Asked Questions

Why would I get a blank Subcontract Posting Report when I re-print my report? I have the original posting report to prove it existed before.

Check and see if the utility “Modify Contract” has been used. If the modification has been posted, the information will be removed from the original subcontract posting report and placed on the modified subcontract posting report.

Can I create separate vouchers per job for subcontract invoices?

If ‘Allow Only Single Job per Voucher’ is checked in the AP Control File settings (standard Treeview path: Accounts Payable > Setup > Local Tables > Control File Options – Voucher tab), a separate voucher number will be given to each line of an invoice distributed to a separate job code. For more information, please refer to Accounts Payable - Allow Single Job per Voucher.

NOTE: If this option is selected, the Subcontract must be created with the ‘Schedule Level/Retainage Release’ checkbox checked on the General tab.

Why do I get the message "Compliance code XX is being used. Update not allowed."?

This alert message is used to notify users that changes to the master compliance code in the Compliance Codes Maintenance screen (standard Treeview path: Subcontract Management > Local Tables > Compliance > Compliance Codes) are not allowed. Once a compliance code has been used, changes are restricted as they will make any child records inconsistent. If a change is required (e.g., to change whether or not the code is date sensitive), we recommend either removing the code from all child records or creating a new code and having it default to all new objects.