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Pgm: PYW2MAP – W2/T4 Parameters Maintenance; standard Treeview path: US Payroll > Utilities > W2 Mapping Parameters
This screen is used to map standard payroll screens such as the W-2, T4, T4A, ROE, and ADP with the payroll detail supplied by the system. The Payroll module comes with a standard setup for each of these screens, but it is possible to make modifications and additions to any nonstandard detail.
The [W2/T4 Default Setup] button brings up the setup according to the rules defined for taxes for each of the transaction codes on the system. This process can be run at any time and updates any missing transaction types.
This screen is documented further in the Greenshades guide.
For up to date reporting requirements, please consult your local tax authority.
Box Code
Enter the box code number that corresponds to the box number on the form being mapped. For example, if the line is mapping the “Wage, Tips, other Compensation” field on the W-2 form, enter “1” here.
NOTE: When defining non-standard box codes for T4 forms, enter an “O” before the number in the Box Code field.
Tran Type, Tran Code
Enter/select the transaction type and code for the W-2 field being mapped.
Amount Type
Select whether the amount associated with this line is an employee amount, calculated amount, gross amount, or employer amount. All wages and taxable income should have “Gross Earnings” entered here.
Factor Number
Enter the multiplying factor applied to the amount mapped by this line. This is typically “1” for wages and expenses, and “-1” for taxes withheld from employee earnings. The minus sign in the latter case indicates that the amount entered on the W-2 form is owed to the employee.
ADP Tax Level
If either “ADP-Periodic” or “ADP-Quarterly” is entered in the Form Code field, select the relevant tax level.
Description
Enter a description for the transaction being mapped.
Include Rec. – Checkbox
Check this box to include this line when generating W-2 forms.