US Payroll - Check Reconciliation

Pgm: PYCHKREC – Check Reconciliation; standard Treeview path: US Payroll > Processing > Reconcile

This screen is used to reconcile checks produced in payroll with a bank statement. Checks that have been mistakenly marked as reconciled can also be unreconciled.

This screen is used in conjunction with the Bank Reconciliation screen shown below. If all relevant checks have been reconciled through this screen, then the Outstanding PY Checks field will display “0.00”. Otherwise, there are unreconciled PY Checks making up the outstanding balance, which are listed in the Unreconciled Checks section of this screen.

Pgm: BANKRECFM - Bank Reconciliation; standard Treeview path: General Ledger > Utilities > Bank Reconciliation

If the [Import] button is used, which imports a bank statement for the reconciliation process, this Reconcile Checks screen is not used to manually reconcile checks, since the [Import] button does this automatically. This screen can, however, be used to manually make adjustments as to what checks are and are not reconciled. To access this screen from the Bank Reconciliation screen, click the [Details] button next to the Outstanding PY Checks field.

Select Account

Statement Date

Enter/select the date on the bank statement from which the checks are being reconciled. This limits the display of unreconciled checks to checks issued on or before this date.

Bank Code, Branch Code, Bank Account Number

Enter/select the bank account to be reconciled for this statement.

Unreconciled Checks

Use this section to reconcile checks by checking the corresponding ‘Reconcile’ checkbox and clicking [Save].

[Reconciled] – Button

Pressing this button lists previously reconciled checks, based on the selection parameters entered.

To un-reconcile checks, uncheck their ‘Reconcile’ checkbox and click [Save]. Use the [Unreconciled] button to return to the main screen.