Geographies

The Geographies sub-menu defines the locations from which payroll is run as well as the locations in which payments are made. These locations are vital to the processing and reporting of taxes for the employees working in an organization.

Countries Maintenance

Pgm: PYCOUNTR – Countries Maintenance; standard Treeview path: US Payroll > Setup > Local Tables > Geographies > Countries

Use this screen to declare the different countries in which the Payroll module is run. Enterprise comes with the codes for the United States and Canada already defined. The Import button can be used to import multiple countries at once.

Country Code

Enter the code for the country.

Name, Short Name

Enter the full and short names for the country.

State/Province Maintenance

Pgm: PYSTATE – State/Province Maintenance; standard Treeview path: US Payroll > Setup > Local Tables > Geographies > States

Use this screen to declare the different states or provinces in which payroll and taxes must be reported. Enterprise comes with the state and provincial codes for the United States and Canada already defined.

Country Code

Enter/select the code for the country whose states or provinces are to be edited. This code must have been set up previously in the Country Maintenance screen.

State/Province Code

Enter the code for the state/province.

Name, Short Name

Enter the full and short names for the state/province.

Print On Stub Prevailing Wage Rate – Checkbox

If this box is checked, the prevailing wage rates are printed on stubs based on the work location of the timesheets.

County/Region Maintenance

Pgm: PYCOUNTY – County/Region Maintenance; standard Treeview path: US Payroll > Setup > Local Tables > Geographies > Counties

Use this screen to enter counties in states or provinces where such a distinction is required. The entry of a county or region is not mandatory and is used for informational purposes only. Counties and regions have no role in the calculation or reporting of tax.

Country Code

Enter/select the code for the country whose counties or regions are to be edited. This code must have been set up previously in the Countries screen.

State/Province Code

Enter/select the state/province code. This code must have been set up previously in the States screen.

Code

Enter the code for the county/region.

Name, Short Name

Enter the full and short names for the county/region.

City Maintenance

Pgm: PYCITY – City and Town Maintenance; standard Treeview path: US Payroll > Setup > Local Tables > Geographies > Cities

Use this screen to enter cities in states where such a distinction is required. The entry of a city is not mandatory and is used for informational purposes only. Cities have no role in the calculation or reporting of tax.

Country Code

Enter/select the code for the country whose cities are to be edited. This code must have been set up previously in the Countries screen.

State/Province Code

Enter/select the state/province code. This code must have been set up previously in the States screen.

County Code

Enter/select the county/region code. This code must have been set up previously in the Counties screen.

Code

Enter the code for the city/town.

Name, Short Name

Enter the full and short names for the city/town.