Unpaid Leave Calculation

Pgm: PYEMPSUBSTATUS - Employee Work Status; standard Treeview path: International Payroll > Setup > Employees > Employee Work Status

Pgm: PYEMPLOY - Employee Profile; standard Treeview path: International Payroll > Setup > Employees > Employee Profile

When an employee is on unpaid leave, they receive no paid wages or allowances. The Employee Work Status field on the Employee Profile screen will allow users to put an employee on permanent unpaid leave for a longer period instead of entering unpaid leave timesheets. The employee can be active but on an unpaid leave for as long as required.

Note This functionality is available for US Payroll and International Payroll.

If needed, the Employee Work Status screen can be added to the Treeview using the Treeview Builder tool, as shown in the screenshot below.

Before changing the work status for the employee, create a new inactive work status on the Employee Work Status screen. The “N” code has the Active Status box unchecked, and the “W” code cannot be changed as it is system defined.

The work status code can be up to four characters and can be used on the Employee Profile screen.

The processing looks up the new “Active” status from the setup table for work status. If the work status has an unchecked Active Status box, then it will not be included for processing.

Note Timesheet entry will be modified in the next patches to warn users if the employee work status is inactive.