Purchase Order - Items by Vendor

Pgm: VENITMFM – Vendor Item Maintenance; standard Treeview path: Purchase Order > Setup > Local Tables > Item By Vendor

The Vendor Item Maintenance screen is only applicable if the company is using the Inventory module.

Using items by vendor is a fast track tool to view the usage of a particular inventory item with a particular vendor by matching an inventory item to a vendor in this screen.

The information entered this screen can be viewed in the [Vendor List] button’s pop-up window on the Item Detail screen in the Inventory module (standard Treeview path: Inventory > Setup > Item Detail – Item Header tab).

Company

Enter/select a valid company code.

Vendor Code

Enter/select a valid vendor code.

Vendor Class

Enter/select a vendor item class code or leave blank for any non-stock item. 

Item Code

Enter/select an item code.

Type

Enter/select an item type code. Non-stock items automatically default to “NA”.

Vendor Item Code

This field is used for 3^rd party reporting.  This field is the vendor’s code for the inventory item.  If known, it can be entered now; otherwise, it can be entered at a later date.

Last Order Date, Last Quantity, Last Price

The next fields are Last Order Date, Last Quantity, Last Price. If known, any or all of this information can be entered; otherwise, leave these fields blank and the PO module will update them during the purchasing process.

WM (Weight/Measure)

Enter the unit in which quantitative information regarding the item is measured (such as each, case/box, gallons, kilometers, etc.).

Minimum Quantity

If this vendor has a minimum order quantity for the item, enter it here.  If when entering a PO for this vendor and item and there are no other overriding factors, the system will validate that the order is equal to or greater than this quantity.  If this is not applicable, leave this field blank.

Notes

Use this field to enter any unique data for this vendor/item combination.  This is not a mandatory field.