Purchase Order - PO Number Log (Reserve Groups)

The Print Order Number Log prints all reserved purchase order numbers for a specified reserve group.  Reserve groups are created in the Reserve Group Maintenance screen (standard Treeview path: PO > Setup > Local Tables > Reserve Groups).

The Print Log consists of the following columns: PO #, Vendor, Buyer, Item Description, PO Amount, Job, Cost Code, Category, and Approval Signature.  All columns except 'PO #' will be blank for those purchase order numbers that have not been used.  Reserved purchase order numbers that have been used will display the relevant information within the columns provided.

Printing Options screen for Purchase Order Number Log (PO650).

To run the report, select the desired report parameters through the Printing Options screen, as shown above, and click [Run Report].

The following table provides details about the parameters used to generate this report:

Parameter Description

Company

Company handling opportunities.

PO Reserve Group

Optional; if left blank, report includes all PO numbers that belong to all reserve groups for the specified company. If a PO reserve group is specified, the report will only include PO numbers that belong to that specific group. In addition, the reserve group name will be specified in the Purchase Order Number Log title.

PO Used Flag

By default, this field is set to “B”.  If ‘B’ is specified, both “Used” and “Not Used” PO numbers will be included in the report. If “N” is specified, only “Not Used” PO numbers will be included in the report. If “Y” is specified, only “Used” PO numbers will be included in the report.

PO Status

By default, this field is set to “All”. If the status “All” is specified, all PO numbers will be included in the report. The status of the PO numbers listed in the report can be limited by changing the field as follows:

N = Not Approved

R = Approved

O = Processed

A= Received

C = Closed

V = Void

PO from number

Optional; if left blank, taken to be first PO number.  Specifies which PO number to start with.

PO to number

Optional; if left blank, taken to be last PO number.  Specifies which PO number to end with.