Search Tips
Pgm: POPSTVOC – Void Purchase Order; standard Treeview path: Purchase Order > Process > Void Purchase Order
The Void Purchase Order screen is used to cancel purchase orders. Only processed and not received purchase orders can be canceled. Once voided, the purchase orders cannot be recalled when processing purchase order receipts. Voiding is not allowed if a change order is entered or posted against the purchase order.
A Voided Purchase Order Listing is automatically printed every time the void program is run. For each purchase order voided, the report shows the company name, department name, purchase order number, vendor name, order date, change/original status, item, quantity, price, and extended price. Also, if the purchase order was distributed to a job, the commitments will be voided on a Job Cost Posting Report.
Selection Criteria
Void Date
Enter the date on which the void should be posted. The system displays the current date as the default.
Preview Posting – Checkbox
To view the posting reports without actually posting, check the ‘Preview Posting’ checkbox and then click on the [Process] button.
Print Reports Immediately – Checkbox
Check the ‘Print the Reports Immediately’ box to print the posting report directly after the voiding process is finished.
Leave this field blank if the posting reports will be printed at a later time using the Print Posting Reports option off the Utility menu (standard Treeview path: Purchase Order > Utilities > Print Posting Reports).
Purchase Orders
Use this section to select the posted purchase order(s) to be voided.
Select – Checkbox(s)
Check the ‘Select’ box beside the purchase order to be voided.
[Process] – Button
Press the [Process] button to begin voiding.