Material Sales - Void External Trucker Invoice

Pgm: APVOUVOD – Void Invoices; standard Treeview path: Material Sales > Utilities > Void External Trucker Voucher

Once an external trucker invoice has been posted, it must be voided in order for it to be removed from the system. The screen will delete previously posted invoices from the Accounts Payable, General Ledger, and where applicable, the Job Costing and Equipment Costing modules.

Unlike most other screens, the edit listing printing and posting of the voided voucher is done within the screen instead of exiting and using the standard posting screen.

The system will automatically default the company specified in the Set User Defaults screen. If the company code needs to be altered, move to that field and select the company required. Once the company is correct, create a batch.

Company, Batch

Verify the company code, then use the [Create Batch] button to make a new void invoice batch.

Void Date

Enter the posting date. This date is the date the reversal will affect the GL and other sub-ledgers. The system will default the last day of the current Accounts Payable year and period.

Vendor

Enter a vendor code.

Job

Enter a job code.

Select Invoices

Use the checkbox at the beginning of the invoice record to mark the invoices to void. The system will automatically start the Select Invoices section in query mode, enter the required criteria, and execute the query.

Print Reports Immediately – Checkbox

Check this box to print the posting report immediately after posting. If left unchecked the posting report will not print during the posting process but can be printed at a later time using the Print Posting Reports screen.

[Query] – Button

After selecting the company, batch, and void date, click on the [Query] button to display the invoices that match the selection criteria.

[Edit List] – Button

Print an edit listing prior to posting the void.

[Clear] – Button

This function will remove the ‘Select’ checkbox from all invoices marked in this batch.

[Void] – Button

This function will start the posting process, reversing the original transactions to the General Ledger and Job Costing and/or Equipment sub-ledgers if required, plus marking the invoices as voided.

NOTE: Only those vouchers associated with the Material Sales module will be seen in this screen.