Material Sales - Internal Invoice Entry

Pgm: APINTMATERIALINVOICE – Internal Material Invoices; standard Treeview path: Material Sales > Material Invoice > Enter Internal Invoice

Entering an internal invoice will match our internal material receipt with the internal sales invoice.

Company, Batch

Enter the company and select or create a batch number.

Material Sales Invoice

Select the invoices to match to the receipts. The user may use either the [Insert] button on the block toolbar or the [Find Invoice] button to select invoices. Click on the [Tickets] button to see the tickets associated to the selected invoice.

Material Receipts

Select the receipts. Receipts can be partially received. If quantities are changed and the line is closed, the user will receive a warning. User must note that the ‘MS Internal Invoice Always Paid in Full’ checkbox in the System Options screen, determines how the material receipts are retrieved.

When the checkbox is unchecked (default functionality), the system would retrieve only those material receipts posted for the specific MS internal invoice. Users may have to open the Find More pop-up window by clicking the [Find More] button to associate more material receipts for the same job. Click on the [Other Charges] button to view or add other charges to the job.

When the checkbox is checked, the internal invoice upon selection, will be closed and the Current Quantity field locked for user updates. The Material Receipts section will pre-populate all the material receipts for the job (irrespective of the sales order) and by default all of the material receipts will be selected and closed. Users will be able to deselect one or more material receipts as required and the system would then update the current quantity in the Selection Criteria section with the total receipts quantity in the Material Receipts section.