Material Sales - External Invoice Entry

Pgm: APMATERIALINVOICE – External Material Invoices; standard Treeview path: Material Sales > Material Invoice > Enter External Invoice

The vendor invoice will be entered here instead of voucher entry and will match to the external vendor invoice to the external material receipt. The external invoice will be posted using the standard AP posting. At the time of posting the voucher will be created, the transactions entered when the receipt was posted will be reversed using the quantities entered on the invoice, the temporary batches created to reverse transactions are replaced with the real batch number and quantities.

Company, Batch

Enter company code and create or select a batch number.

Invoice Detail

Vendor

Enter valid vendor code.

Series

Enter an invoice series code.

Job

Enter the job company and job code.

Invoice No.

Enter invoice number.

Invoice Date

Enter invoice date.

Due Date

Enter the due date for the invoice.

Gross Invoice

Enter the gross invoice.

Receipt

To limit the default in details the user may select a receipt number from the LOV.

From Date, To Date

Enter the starting and ending dates for the range covered by the invoice.

Class, Item, Type

Enter a valid item class, item code, and type. If it is a non-stock item, leave the type field blank.

Other Charges, Net Invoice, Total Invoiced, Variance

These are display-only fields that will display other charges, the net invoice, total invoiced, and variance.

Bank Dept, Bank Account

The values in the Bank Dept and Bank Account fields are defaulted from the Maintain Vendors screen.

[Refresh Totals] – Button

Whenever users update the gross amount, detail line amounts, and/or other charges, press the [Refresh Totals] button to display the correct values in the Invoice Detail section, as well as the recalculated value for the total amount in the Receipt Details section.

Receipt Details

All receipts matching the criteria in the Selection Criteria section will default in the receipt details. The receipt may be partially received or received in full. Each receipt needs to be selected individually in order to be included. It is possible to receive more or less quantity and close the receipt or change the dollar amount however the final amount must agree with the header amount.