Job Billing - Frequently Asked Questions

Why did mass prepare billing create another invoice for the burdens on previous billings?

Check your contract – make sure that your burden line does not have the same cost code and category as one of the other lines in the contract. What is happening is that the system is burdening your last bill. It’s a loop that will never end.

Verify the setting of the Control screen checkbox 'Apply Jobs Revenue Generation Rule to Burden Billing types at Posting Time'.

Why did I not get a billing showing the changes I made on my contract?

The contract was not unapproved first. Once unapproved and the change is committed once again, the billing will show the change.

Is there a way to limit access to the Job Billing Utility – Post Invoices No A/R J/C or G/L?

Create role and assign to JBPSTNOAR.

What are the differences between the AIA reports?

AIA invoices G702 to be used in conjunction with the G703 are generally designed to present the same information with a minor design change in the G703 for each.

What are the rules for recalculating billing rates?

  1. The job is not closed. The contract can be closed and recalculation will still take place as a contract can be re-opened at any time.

  2. The job is using Job Billing method.

  3. The job is using revenue generation “As Costs Incurred Without GL” or “As Costs Incurred With GL”.

  4. The transactions to be recalculated are type “C”.

  5. The job has ‘Use Equipment Bill Rates’ and ‘Use Payroll Bill Rates’ box unchecked and the job is using Job Billing billing rates.

  6. Only jobs using a bill rate table.

  7. Payroll control has the box checked ‘Post Transactions by Hour Type In Job Cost’.

What are the details of the Current Transaction report (JB1010.rep) regarding burdens?

The Job Billing Current Transaction report includes in the header for each contract, burden information related to the entire contract. The calculated potential revenue includes both the standard CPR value plus the estimated burden totals.

The contract summary section includes a value for net unbilled WIP. This is the total revenue less posted billings as also found on the Billing Transaction report.

The burden listing in the lower right section of the contract summary details will show each unique rate being applied through any burden types. (For example, if both cost and billing burdens are entered with a 1% markup rate, then only one line will show reflecting a 1% burden.) Each unique value of burden rate in the contract will be displayed.

The details section will also show a burden total for each job/cost code where any burden type has included that cost code in its calculations. Totals are shown for the job, the cost code and the billing code. The burden amount is a simple addition of all applicable burden rates times the costs to date. It does not calculate based on burden levels (e.g. 1, 2, etc.).

Why did my control option to prevent 'Allow Release More Retainage Then Is Held' not function as expected within the G/C Prepare Billing screen?

When using the G/C Prepare Billing screen, rules that apply at a detail bill code level may not apply. If for example a retainage release is done on a group and that group includes multiple billing lines, the retainage amount being release is spread across those billing lines, and will not validate that the amount released is less or equal to that previously retained. To ensure that only held retainage is released, the release retainage function should only be performed at the billing code level, and not at a higher group level.

Error: No charge code on invoice: Company XX, Invoice Number XXXX. What is a charge code?

In the Maintain Customer screen there is an Accounting pop-up window where you enter the charge codes in the Interest Rate field. This code determines the interest calculation rules for overdue balances. This is a mandatory field.

Can you switch between the JBBILL and JBBILL2 screens when doing a billing for a contract?

No. The JB Prepare Billing (JBBILL) screen is based on billing units and the GC Prepare Billing (JBBILL2) screen is based on billing amounts. Therefore, each screen has its own database table. Hence, not all calculations/billings between the two tables are taken into consideration and inconsistencies can be created. For further details, refer to Job Billing - JBBILL vs JBBILL2.