Imaging - Imaging Security

Security Overview

Imaging security is done via security groups and there must be at least one security group defined in order to view any Imaging data. The system is shipped with one security group named “Standard”. This group has access to all the pre-defined objects that are delivered with the product.

Groups contain a list of users and then groups are applied to the different types of objects within the Imaging module. Each screen where imaging objects are defined has a link to its related security screens or security can be applied via the Security submenu on the Utilities submenu. Both methods function in the same way.

Within the security system, when users are on a specific record, for example, a security group, if any of the related objects buttons are selected it will show the related details of what is assigned to the group. Plus records can be added while in the related object screen. This means that from the main group screen all of the required security can be setup.

To make it even easier the module accepts the “%” wild card character to mean all – so all objects in a type can be easily defined to a group.

NOTE: The 'APRGINVALL – AP: Allows the forms user access to Registered Invoices created using Imaging' system privilege checkbox (found in the standard Treeview path: System Data > Security > Users > User Maintenance – System Privilege tab) needs to be reserved for only select users because misuse can cause problems, such as duplicate invoices and approvals being created without the appropriate approvers’ action. Ensure this checkbox is unchecked for unauthorized users.