Search TipsCMiC Glossary
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Adjusted Cost Base. The ACB of an asset is equal to the sum of the original cost and all additions and betterments.
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Resource Schedule Activities are tasks or elements of a project that need to be scheduled. Activities are user defined.
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The status of a Resource Schedule Activity is determined by the percent complete of an activity. If an activity is 100% complete the status is closed, otherwise the status is open.
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Addenda are changes, clarifications or corrections to bid packages issued usually by the architect, engineer or owner.
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Annualized average number of employees for the specified year.
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Asset types are predefined and determine what information is applicable to the asset and how expenses are recorded. Available types are: Building, Equipment, Land, Office Equipment, Property Improvements and Other.
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A batch can be thought of as a file folder of work. For example, every transaction entered in the AP module must be within a batch. The batch number can be used to track the transactions in other modules after they have been processed.
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A billing code represents a billing item. A billing code can be up to 32 characters long and can be pre-defined or manually entered. A billing code can represent one or more cost lines from a job structure.
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A draw is considered a new billing, not a change to an existing billing. A draw when posted will create an AR invoice.
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This is the maximum amount that the system will bill the customer for a specific billing code, group code or contract.
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A revision to a billing is considered a change to the original draw number. A revision when posted will create an AR memo against the invoice created on the original draw number of the revision. A revision can't be printed by itself; the invoice will always print draw to date.
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A billing type represents the way the amount to bill will be calculated. Each billing code on a contract has a billing type associated and billing types can be mixed within a single contract. Billing types are system defined.
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Amount budgeted at category level.
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Quantities budgeted at category level.
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Conceptual phase estimates.
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Any business entity that your company deals with in any capacity. Business partners can be vendors, customers, government offices, architects, etc.
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A CC (Carbon Copy) contact is someone who has been copied on a record for informational purposes only. A CC contact cannot reply directly to any record entered.
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Capital Cost Allowance (function related to Fixed Asset depreciation reporting).
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Contractor Controlled Insurance Program.
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A check handling code allows for the replacement of your company name and address on a check with the name and address associated with the code.
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This is option exists in AP and Payroll modules where it is possible to print a check. This feature changes the language of the text of the amount only – it may not change any static text on the check face based on the check format being used.
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When setting JC Job setup data on the Job Billing tab, this field is the Complete Value of the Project rather than just your contract value. This field can then be used to bill at X % of Construction Value.
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Calculated Potential Revenue. This is the dollar amount the system has determined is the billable amount for a specific cost.
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Current Year
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A rapid depreciation method in which a percentage rate is applied to the un-depreciated balance, rather than to the original cost.
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Resource schedule duration is the length of working days required to complete an activity. This field is a calculated number for Controlling Activities – Controlling Activity start date to Largest Sub-activity end date.
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Electronic Funds Transfer - This means that instead of printing a check to pay an invoice, the payment of the invoice will be directly into the vendors bank account.
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Experience Modification Rate - The rate is based on two major issues: the number of claims and the cost of each claim. In essence, subcontractors whose unsafe acts result in injury have a higher EMR than subcontractors who actively practice safety and mitigate claims.
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End User Layer
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Exclusions are used in bid packages to indicate items or scope that you may be performing yourself or that another vendor may be providing already on a different bid package. For example, the site work bid package may include the rental and use equipment that will be used to erect the bricking scaffolding.
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Federal Employer Identification Number
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The data structure defining the boilerplate text, database fields, and relationships used in creating a form letter.
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A user defined document or letter that is customized by your company to communicate specific types of information to parties involved on your projects.
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Within CMiC Field, the From Contact is assumed to be the person who entered the data.
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Total hours worked for all employees.
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Maintenance tables related to setups used by more then a single module in the Enterprise system.
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A Job Billing group code is a printing function that allows for the re-sorting/ordering of billing codes. Each billing code can have up to 5 group codes associated with it. Group codes may also have a billing maximum associated with them. A security group code is a method to limit and grant access to particular information. For example, a Payroll group code might include only salary staff and another only the hourly trades. In this case, the user with access to only the hourly security group may use all Payroll screens, but only see the data related to the security group they have access to. This is the same for using with compliance security and job/project security.
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Gross Sales Earnings (Opportunity Management)
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Goods and Services Tax (Canadian Federal Tax). This is a credit tax type of tax, also referred to as a VAT type tax. In certain regions, this is a Harmonized Tax (HST) which includes both federal and state taxes as a single tax application.
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A guessed item is a bid package line item that you have had to provide an estimate for, as the vendor neglected to include it in their bid package. These numbers are used in the Analyze Bid function to be sure that you are comparing similar bids.
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Inclusions are used in bid packages to indicate items or scope of work that you specifically want included in the quote. For example, in the bid package for bricking you may want the vendor to include the price of supplying and erecting the scaffolding.
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An invoice format is a user defined template that defines what will print for each billing code of a contract. The contract may have an overall invoice format, but invoice formats can be applied at the billing code level as well.
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This is a free form code that you may place on multiple contracts. All contracts with the same invoice link will be printed individually but a summary page will also be printed that combines the amounts from all linked invoices. Links can be applied to jobs that may not be related. Invoice links are applied on the Job Setup screen in Job Costing, not in Job Billing. Linked invoices will have the same customer code.
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Job Cost Hours (JCHR) refer to time entered where the employee pay rate is zero, but charge rates and bill rates are set and these transactions are posted to Job Costing when payroll is processed. When E-Time timesheets are posted, Job Cost Hours (JCHR) time are converted to Normal Working Hours and posted through to the Enterprise Payroll Timesheet tables.
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Maintenance tables related to a single or only a couple of the Enterprise modules.
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List of Values. You can display this list by clicking on the Search icon while positioned in the field to be populated.
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Lost Time Injury Rate - This is calculated in the same way as Recordable Injury Rate but instead of counting ‘Total number of injuries and illnesses’, the count would be for Number of Injuries and/or Illnesses Resulting in Lost Workdays.
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Markups are pre-defined calculations that increase the cost of a change item to account for such costs as insurance and administration of the change item.
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This number represents the Maximum 'Potential' Revenue that will be billed for the complete contract or phase within the job. When this maximum is reached, then any potential revenue numbers will no longer be posted to the Unbilled Revenue account, they will be posted to the Unbilled Revenue Reserve Limit account instead. This is only applicable if the job is set to Revenue Generation - As Costs Included (With GL). Job Billing will try to bill this amount unless there are Billing Maximums set.
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Minimum Time Charges allow for the increasing/decreasing of specific billing lines according to corporate billing policies without affecting the actual cost of the job.
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A Multi Select LOV is a listing of values with the option to select more then one item. Use the Control Key and mouse click to select specific items, use the Shift Key to select all items from the first selected to the current one selected with the mouse.
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Non Billable Hours (NBHR) refer to time entered where the employee pay rate, charge rate and bill rate are zero. These types of hours are treated as memo hours rather than actual hours. Also, there is an option to Post Non Billable hours to Job Cost - in that case, these transactions are quantity-only transactions. When E-time timesheets are posted, Non Billable Hours (NBHR) time is not posted to the Enterprise Payroll Timesheet tables unless the Post Non Billable hours to Job Cost flag on the company profile has been set to be Yes. In this case, the NBHR time will be converted to OTHER time and posted to Job Costing causing only an increase in QTY of hours.
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Net Book Value. The NBV is equal to the Adjusted Cost Base less the total accumulated depreciation to date.
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A One-time Vendor is a code used to track invoices from suppliers you do not expect to use more than once. The same One-time vendor code is used to enter all one-off invoices. The user will be required to manually enter the vendor name and address as the invoice is entered.
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Posted Phase Units Complete
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Option that indicates that the subcontractor payment will not be released until the owner has paid the matching draw. This feature is only applicable to jobs being billed via Job Billing.
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A PCI is a Potential Change Item. This is usually recorded by the GC. A PCI, when approved, can become a change order to an existing subcontract.
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This field represents the percentage of the Construction Value of the complete project that you are allowed to bill. This can be entered at the Contract Level or on the Bill Code level. This allows for a General Percentage of 25% of construction value on the base job with change orders being at 30%.
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Many jurisdictions have regulations and laws detailing Prompt Payment, which typically means that suppliers/vendors must be paid within a specific number of days following payment receipt from the customer.
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Resources are either your own company employees or project partners. (Refers to Resource Schedule Resources.)
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Retainage is a portion of a contract or billing, which may be withheld from payment or billings as per the agreed contracts. This amount is a delayed payment to a Subcontractor in a manner to ensure completion of work and satisfaction with the completed work. Retainage may be used with subcontracts related to the trades completing the work, as well as with respect to billings of the client.
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An RFI is a Request for Information. The request can be initiated by any project party and can be sent to any project party. An RFI is a request or question that assumes an answer is required.
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An RFP is a Request for Payment. This is usually initiated by a subcontractor. There is usually an AIA type of document associated with an RFP.
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Recordable Injury Rate - You can compute the incidence rate for all recordable cases of injuries and illnesses using the following formula: Total number of injuries and illnesses (N) ÷ number of hours worked by all employees (EH) x 200,000 hours = total recordable case rate. (The 200,000 figure in the formula represents the number of hours 100 employees working 40 hours per week, 50 weeks per year would work and provides the standard base for calculating incidence rates.)
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Real-Time Information. RSS feeds contain real-time updates and information from websites.
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Real-Time Integration. CMiC RTI is a tool that allows for the bi-directional updating of databases via XML standards. The tool flows data entered into the general contractor’s system to the owner’s system by internet and XML protocols, allowing for different systems to seamlessly communicate.
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This term indicates that your company did the work for the billing code rather than a subcontractor.
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Special pricing is used on a bid package to request a price for an item in the bid package when you think that the quantity required may change as the project progresses. For example in the bid package Site Work you may have estimated 2000 SY of gravel for the driveway but it really depends on the weather – you may need more.
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Amount spent at category level.
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Quantities spent at category level.
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This is the spent/committed (excluding spent/committed against pending change orders) against the bill code in question (JSP Contract Forecasting).
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Depreciating a capital asset by the same amount each year over the asset's useful life. The cost (or other valuation basis) minus salvage value is divided by the number of years the asset is expected to remain useful and efficient.
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Surcharges are additional billing lines created on an invoice that were calculated against specific payroll cost hours within a billing period. Surcharges are a billing function only and do not increase the cost of the job.
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Each contract can have up to 3 tax codes, and each of these tax codes may have a billable percentage applied. This billable percentage is the percentage of the Tax Code Percent that you will be billing on this contract. For Example you may have a tax code 01 that is set to 7%, however because the job is a government contract you are only allowed to charge 3.5% so the billable percentage would be 50 %. In this case, if you have an invoice for $10,000 this will result in the invoice showing a total taxable amount @7% of $10,000 but the actual tax amount will be calculated on only $5,000. (50% of $10,000 or 3.5%.)
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Within the CMiC Field, the To Contact is always the person the data is being sent to.
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Value Added Tax
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The Work Breakdown Structure (WBS) codes provide a supplementary method to effectively track and summarize costs on a transaction basis. The type of breakdown is dependent on the costing structure of the job and can be tailored to the specific requirements of the company. WBS codes are user-defined fields that can be applied to any job related transaction. Each of these user defined fields can have a list of valid values or be validated against existing CMiC data. A maximum of four (4) WBS codes can be defined per company.
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A Microsoft Word document in DOCX format containing fields with names in special format used to identify them as place-holders for merged data.
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