General Ledger - New Company Setup - System Data Setup

Step 1: Set Up Required Weight Measures & Conversions

Pgm: WGTMESFM – Weight/Measure; standard Treeview path: System > Global Tables > Weight Measure

Enter all the different units of measure that will be required for processing in the modules being used. Be sure to set up one unit of measure for dollars, because every GL account entered must be associated with a unit of measure. If payroll is going to be used, be sure to set up a unit for hours. If Job Costing or Equipment Costing is going to be used, be sure to set up all of the different units used to measure materials and parts, as well as at least one unit designating lump sum quantities. The system requires that every unit set up has at least one conversion defined. If unit conversions are not required, simply enter the unit codes specifying a conversion factor of “1”.

Step 2: Enter Currency Codes & Conversions

Pgm: BACURR – Currencies; standard Treeview path: System > Global Tables > Banking > Currencies

Each company being set up must be associated with a currency code. If working with more than one currency, be sure to enter codes for all of them now. The system requires that every currency set up have at least one conversion defined. If currency conversions are not required, simply enter a conversion factor of “1”.

Step 3: Enter Text Types and Text Codes (Optional)

Pgm: TEXTFM – Text Code; standard Treeview path: System > Global Tables > Text Code

Text types and text codes are used on transaction entry screens to produce pre-defined messages. Within the General Ledger, there is an option to enter a text code in the Reference Description field so that a pre-defined description will default.