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Pgm: DOCPRINT – Document Printing; standard Treeview path: General Ledger > Reports > Financial Document Formatter – Print Documents node
Use this screen to print selected financial documents created through the Financial Document Formatting screen. All documents created for every company will be displayed under the Documents section.
Printing financial documents can be done for any period, regardless of the current fiscal period or current date. The printing will define the current year and period as the period that you enter on this screen, and from that it calculates the year to date, prior year, and prior period as per the definitions of the report.
Year
Enter the relevant year.
Period
Enter the fiscal period that will be considered the current period for the purposes of the document(s) being printed. If the document includes information from the current period, the screen will use the information for the period entered in this field.
The entry in this field will not affect document columns based on specific period balances or activity. If a specific period was entered on the document, the specific period entered on the document format will be used for those columns. The screen will default the current period to this field.
Document Group
If using document groups (see Create Document Groups for details), enter or select the group of reports that are required to be processed, like a batch process.
Consolidation Code
Consolidation codes can be stored for quick retrieval each month. After creating a consolidation group, the consolidation group code will be stored in the Consolidation Code LOV. This storing feature eliminates the need to re-create a consolidation group each time you want to process financial documents using the same set of consolidation codes.
[Create Consolidation Group] – Button
This button opens the Consolidation Group pop-up window to allow for the quick retrieval of a set of consolidation codes. Consolidation groups can be formed from the consolidation codes created in the Maintain Consolidations screen. These consolidation codes can be grouped together to allow for printing of financial documents belonging to a consolidation group. While processing, if a consolidation group is selected, the GL9000B report will be printed for all the consolidation codes in that selected group.
Save Description
Enter information here.
Suppress Zero Detail Lines – Checkbox
Check if detail lines should not be printed on the document when the amounts to be displayed for the lines are all zeros.
Suppress Zero Total Lines – Checkbox
Check to permit the total line amounts having zero values to be printed on the document. If unchecked, all the GL account amounts being sub-totaled that add to zero on the sub-total line will be displayed.
Reporting Currency
This field allows the user to present financial data in a currency different from the home currency of companies used in the consolidation code. When printing a General Ledger document, the user will be able to optionally specify in which currency all financial information should be presented on the report.
The system will determine the conversion rate from the home currency of the consolidation code used in the report and the report currency. This rate will be determined as the General Ledger exchange rate as of the last day of the report’s fiscal period.
All amounts calculated in the home currency will be multiplied by this conversion rate, thus converting them to the report currency. If the currency is not specified, then the report will calculate amounts in the home currency.
Documents
All documents for all companies are displayed in this section. For each document, the last time it was printed is recorded by the Year and Period fields.
Year
Displays year in which document was last printed.
Period
Displays period in which document was last printed.
Process – Checkbox
Check to select document for printing.
[Data Table] – Button
The [Data Table] button opens the Document View pop-up window for the selected
NOTE: Upon clicking the [Data Table] button of any document, the data is stored in the GL_BI_DOC_PRINT_TN BI table.
[Preview] – Button
The [Preview] button opens a dynamic data preview in a pop-up window for the fiscal year and period specified in the Printing Options section. The user will also have the ability to drill down range rows (e.g. AP/AR Range) to BI query.
The [Preview] button is used to preview a financial document based on the consolidation code selected. If a consolidation group code has been selected, a pop-up window prompts the user to select one consolidation code in the group in order to preview the financial document.
NOTE: 'Suppress Zero Detail Lines' and 'Suppress Zero Total Lines' checkboxes are applicable for the Jasper report, but not for the preview.
[Process] – Button
[Process & Print] – Button
The [Process & Print] button is used to print financial documents based on the consolidation code defined under the processing options. This allows the set of financial documents to be viewed in PDF mode. Aside from that, this button is similar to the [Process] button, which processes the data to the next step of the Financial Document Formatter process train. When a document is selected and the [Process] button is clicked, the message, "All selected document(s) have been processed", is displayed in the message box. While clicking on the [Process & Print] button, the GL9000B report will be called for printing.