Construct ESS - Expenses - Workflow for Submitting a Manual Expense

Workflow of expense submission in the Construct ESS app

  1. Create an Expense Entry

    • Navigate to the Expenses screen in the Construct ESS app.

    • Click Manual Expense to enter details.

  2. Determine Receipt Availability

    • If the receipt is available, upload the receipt from the device.

    • If the receipt is missing, check the Receipt Unavailable box.

  3. Enter Expense Details

    • Fill in the required fields.

    • Attach a scanned receipt (if available).

    • Submit the expense.

  4. Submit via Imaging Source

    • If the Auto-Submit Flag box is checked in Imaging Control, the expense moves to the Expense Workflow.

    • Otherwise, it is submitted manually through Image Manager.

  5. Approval Workflow

    • Once submitted, the expense enters the approval workflow:

    • If approved, it moves to AP Voucher Posting.

    • If rejected, it requires revision and resubmission.

  6. AP Processing & Reimbursement

    • Approved expenses are processed in AP Voucher Posting.

    • Reimbursements are issued via Check or EFT (Electronic Funds Transfer).