Transaction Codes

Pgm: EMTRNCDE – Transaction Codes; standard Treeview path: Equipment Costing > Setup > Local Tables > Transaction Codes

Transaction codes are used throughout the system for both revenue and cost transactions. Transaction codes record equipment item activity whether entered in Equipment Costing, Payroll, Accounts Receivable, etc. The weight measure codes and General Ledger accounts associated with the transaction code will default at posting. A General Ledger account is assigned to each revenue and cost entered in the transaction code.

Code

Enter a code to reflect either a revenue transaction or a cost transaction. It is recommended that a separate revenue transaction code be created for auto charge-out and manual charge-out.

NOTE: The Fixed Asset module requires a cost transaction code for insurance.

Description

Enter a description for the transaction code.

Controlling Code

Allow the system to default “ALL” or enter a controlling transaction code. A 2-level hierarchy is allowed.

Type

Enter/select the correct type attribute for the transaction code. The choices are “Revenue” or “Cost”.

WM (Weight Measure Code)

Enter/select the WM code.

When auto charge-out will be used, enter or select the same daily WM code used when setting up the control account.

Account

Enter/select either a cost or revenue General Ledger account. The LOV will contain the General Ledger account list.

This account will be picked up when an equipment transaction is posted in the Equipment Costing module, as well as the various modules in the system (i.e. Accounts Receivable, Accounts Payable, etc.).

Cost Transaction Code Use (AP, JC, CI, PY, EM, WO) – Checkboxes

These checkboxes are applicable to cost transaction codes only; they are not available for revenue transaction codes. Cost transaction code use allows the user to restrict the transaction code from being used in a transaction in a particular application. This restriction is to cost transactions only. Revenue transaction codes will default as null and be considered as Yes with the field protected against update. Cost transaction codes will default as “Y” checked and may be overwritten. The applications where the restrictions can be made are Accounts Payable, Job Costing, Inventory, Payroll, Equipment Costing, and Preventive Maintenance Work Order.

Restrict Accumulators Auto-Update – Checkbox

This checkbox can only be set on revenue type transaction codes. When checked, the associated accumulator will not get updated when a time charge or Payroll time is entered (i.e. meter reading will not be automatically updated when the WM code matches the transaction WM code). Unchecked, the accumulator will get updated.

Include In Cost Analysis – Checkbox

When checked, indicates that this transaction code will be used for calculating cost in Equipment Status Query.