Accounts Receivable - Non AR Cash Receipts

This function is used to enter cash receipts that do not relate in any way to an AR invoice. In most cases, this is a job deposit being returned or the sale of a second-hand piece of equipment already fully charged to the job.

Enter the Cash Receipts Detail

Enter the Cash Receipt header as normal except make sure the ‘Not An Accounts Receivable Check’ box is checked.

Distribute the Cash Receipt

Press the [GL Distribution] button to launch the Distribution screen.

The system automatically creates the distribution for the bank account, so enter the offsetting distribution. Normally, a standard G/J/E line should be entered, depending on where the revenue is to be posted.

There is also a special type of distribution code allowed on this type of entry: if a “C” distribution type is entered, it means the cash will be applied to the job/cost code/category entered, but instead of posting the amount as a revenue, it will post it as a negative cost to the job.