Accounts Receivable - Entering a Deposit

A cash receipt deposit is entered through the Enter Receipts program as a standard cash receipt that is not applied to an invoice.

1. Enter the Cash Receipts Detail

Follow the steps as outlined in the previous section, Cash Receipts Entry, to enter the basic payment details.

2. Set Distribution

Press the [GL Distribution] button to open the GL distribution window. As payments are not being applied to an invoice, the system will return the following prompt, “Applied amount does not match check amount. Continue?” Press the [Continue] button, and the system will automatically distribute the deposit to the AR cash account entered on the header and the AR deposit account entered on the AR Control file.

If required, the Dept. Code can be changed, but not the Account codes.

Save the entry and continue to enter the next cash receipt.

Deposits are posted in the same manner as any other cash receipt.