Enter the Memo

Pgm: ARMEMOFM – AR Enter Memo; standard Treeview path: Accounts Receivable > Invoice > Enter Memos

This screen is used to enter memo adjustments to invoices. Memo adjustments are formal changes to invoice amounts posted in the Accounts Receivable module.

Memos are considered formal documents, and the ensuing adjustments appear as separate items on the customer's account. The screen works in a similar way to the Invoice Entry screen, except that all amounts entered are changes to the original invoice amounts.

Customer

Enter/select the customer code associated with this memo.

Invoice

Enter/select the invoice number this memo is to be applied against.

Memo Number

Enter the memo number associated with this invoice memo. This number forms an integral part of the audit trail for invoice adjustments and can be used to query specific memos after they have been posted.

Memo Date

Enter the date associated with the memo being entered. The batch date will default in this field for each memo entered but can be changed as required. Please note that this date is not the posting date.

Memo Amount

Enter the amount of the change to the invoice amount. Enter a positive value to increase the amount and a negative value to decrease the amount. If the memo is for tax amounts only enter zero as the memo amount.

The operator will be able to enter other adjustments to discounts, retainage, and other charges and taxes before the final total appears at the bottom of the screen.

Memo Description

Normally, this field is to enter a short reason for the existence of the memo.