Accounts Receivable - Maintain Customers - Accounting - Tab

Pgm: BPCUSTFM – Maintain Customers; standard Treeview path: Accounts Receivable > Setup > Maintain Customers – Accounting tab

Use this tab to enter the processing details and default account codes associated with this customer.

Bank Code, Bank Transit, Bank Account Number, Suffix

Enter the banking information for the customer.

Currency

Enter/select the currency code used to invoice this customer. This field defaults to the Currency Code set on the Control file.

Interest Rate Code

Enter the financial charges code for this customer. This code determines the interest calculation rules for overdue balances.

Credit Limit

Enter the maximum outstanding dollar amount allowed on the customer account. If the amount the customer owes exceeds this amount, a warning message displays on the Invoice Entry screen.

This field defaults to a value of “999,999,999,999.00”.

Statements Required – Checkbox

If this customer is to receive regular account statements, then check this box.

Dunning Letters – Checkbox

Check this box if dunning letters can be issued for this customer. Dunning letters are user-defined documents that can be sent to customers showing overdue balance information.

Allow Transactions – Checkbox

Check this box to allow transactions against this customer. This field is usually unchecked if using the controlling customer feature to only have the controlling customer at the reporting level.

Tax Exempt – Checkbox

Check this box if the customer has a tax exemption from any or all the taxes routinely charged by the company.

Allocate AP Discounts to Job – Checkbox

This checkbox controls the allocation of the discount amount of AP vouchers created against the job for this customer. If checked, the Discount Allocation Method is “Job Discount Cost Code and Category” for vouchers created against the job being worked for this customer.

For details, please refer to the Accrue AP Discounts to Job sub-section in the Accounts Payable reference guide.

Discount %

If the customer is entitled to a sales discount on the amount charged to them, enter the percentage discount here. This discount overrides the discount set by the Terms code entered on the Customers tab.

Retainage %

Enter the retainage to be calculated on customer invoices. This value overrides the percentage set by the Terms code entered on the Customers tab.

Tax 1, Tax 2, Tax 3

Enter/select the tax codes for the taxes applicable to sales to this customer. Tax codes are calculated sequentially, so it is important to enter the codes in their order of calculation.

A/R

Enter/select the default Accounts Receivable department and account for the customer. This account is debited whenever invoices are entered and credited when payments are received.

Cash

Enter/select the cash department and account for this customer. This account is debited when customer payments are received.

Sales

Enter/select the sales department and account for the customer. The sales account is a revenue account that is credited when sales are recorded via the AR Invoice Entry program using a 'G' line type of distribution.

Discounts

Enter the discounts department and account. The account is an expense account representing a reduction in revenue caused when a customer takes advantage of a cash discount.

Retainage

Enter the retainage department and account. The retainage account is debited when sales invoices are entered with a retainage amount. Once a retainage is released, the system credits the retainage account and debits the Accounts Receivable account.

Freight

Enter the freight department and account. The freight account is credited whenever sales invoices are entered with a freight charge.

Insurance

Enter the insurance department and account. The insurance revenue account is credited whenever sales invoices are entered with an insurance charge.

Miscellaneous

Enter the miscellaneous department and account. The miscellaneous revenue account is credited whenever sales invoices are entered with a miscellaneous charge.

[Tax Exemptions] – Button

Pgm: BPCUSTFM – Maintain Customers; standard Treeview path: Accounts Receivable > Setup > Maintain Customers – Accounting tab – [Tax Exemptions] button

Press the [Tax Exemptions] button to launch the Tax Exemption screen. Use this screen to enter tax exemption details for this customer, including their state code and license number.