Accounts Receivable - Creating an Invoice

Invoice Creation Procedure

Invoices can be created manually in the Accounts Receivable system as well as via the Job Billing System. Invoices created directly in the Enter Invoices screen are lump sum invoices. Invoices are the financial document by which a receivable is recorded.

1. Prepare Batch

As with other any other transactions, a batch must be created for invoices. The batch can be created from within the entry screen itself, or by selecting the [Create Batch] button available in Invoice Entry.

2. Enter Invoice Detail

This requires the entry of both the invoice detail and the invoice distribution. The revenue side of the distribution can be directed to the General Ledger, Job Cost, or Equipment Cost modules.

3. Print Invoice Edit List

The edit listing is the proof sheet for the details of the batch. To avoid posting errors, the edit listing should be printed, and the details verified before posting the batch.

4. Post Batch

Use the Post Batches screen to create the invoice.