Accounts Payable - Vendor Classes

Pgm: VENCLAFM – Vendor Class Code Maintenance; standard Treeview path: Accounts Payable > Setup > Global Tables > Vendor Class Codes

This screen is used to define vendor classes for the types of vendors to be entered in the Accounts Payable module. Vendor class can be used to group vendors by the type of product or service they provide (e.g. “OFFI” for office supplies, “SUBC” for subcontractors, etc.).

Vendor classes can be hierarchical. By specifying a controlling class, different classes can be grouped together to provide varying degrees of detail. For example, under class “SUBC”, all subcontractors might be further sub‑ divided by the type of subcontractor, “ELEC” for electrical and “PLUM” for plumbing or by the territory they service.

Vendor classes may be used in Payment Selection criteria and some of the AP queries.

Vendor classes are used by the Material Management module to determine the vendor trucker class. When a vendor class is mapped in Material Management, it signifies that a broker or sub-hauler is to be included in the external trucker payroll. A voucher will be created at the same time of trucker payroll posting. A credit voucher will be created through material management back charges if the vendor class determines that this is a broker or sub-hauler.

Code, Name

Enter a code and name to represents the vendor class being defined.

Ctrl Code, Name

Enter the controlling vendor class code and its name if you want to maintain a hierarchical class structure. Once a vendor class has been set-up, it may then be used as a hierarchical control for another class. The controlling class field is where you specify the class that will control the vendor class being set-up.

For reporting purposes, it is recommended to create one class that is the controlling class for all types of vendors. Some of the AP reports can print for a specific class code, and unless there is a class code representing all classes, a report can’t be printed for all vendors.