The System Options screen is used to set defaults related to options that affect more than one module, as well define system-level parameters such as job queue intervals, print servers, and login paths.

System Options – Fields Relevant to AP Module

Global – Tab

Pgm: SYSOPT – System Options – General tab; standard Treeview path: System Data > Setup > System Options - Global tab

Registration Code Required for Vendors – Checkbox

This field is the default value for the ‘Registration Code Required’ box on the Business Partner Legal Entity screen If this field is checked all records created on the Legal Entity screen will by default have the ‘Registration Code Required’ box checked.

If a business partner is assigned a legal entity code that requires a registration code unless the registration code entered the business partner can’t become a vendor. Registration codes are tax ID numbers or federal ID numbers used in the US for 1099 reporting and in Canada GST registration.

System Wide Unique Registration Code – Checkbox

If this field is checked it means that the Business Partner screen will reject any registration code that is already used by an existing business partner.

Financials – Tab

Pgm: SYSOPT – System Options – Financials tab; standard Treeview path: System Data > Setup > System Options - Financials tab

Change EFT Vouchers To Non-EFT When A Joint Payee Is Entered – Checkbox

If this option is checked, the system will automatically uncheck the ‘EFT Flag’ box on a voucher and make it non-EFT if a joint payee is defined on the Joint Payee tab of the Enter Voucher screen.

Display Only Remit To Addresses For Alternate Address Codes – Checkbox

When this flag is checked, the AP Voucher Entry, AP Recurring Entry, AP Invoice Registry, and Enter Subcontract/Change Order screens will display only the alternate addresses that are marked as "Remit To".

Group AP Cheques by Selection – Checkbox

If checked, AP cheques are grouped by payment selection codes when using payrun groups for AP’s check printing functionality. The default value is unchecked.

Use AKA Name in Check Preparation – Checkbox

When this field is checked the “Also Known As” name will print on the check. If the AKA name is null on the business partner the business partner name will print on the check. An update to the AKA name or business partner will not be allowed if there is an unposted check. If this is not checked, the system will use the business partner name on the check.

Automatically Update Compliances – Checkbox

If checked, a back-end utility will run nightly to check all posted vouchers in the Accounts Payable module with date-sensitive compliance codes to update their date compliance states, and if necessary, their payment status.

Also, to enable this nightly utility, the ‘SC Daily Compliance update’ box must be checked in the pop-up launched by clicking the [Job Queues] button on the General tab of this screen:

A voucher with a date-sensitive compliance code is date compliant if its invoice date or the system date, depending on the date selected via the Update Date Sensitive Compliance field on the Voucher tab of the AP Control File, is within the date-sensitive code’s start date and end date.

Security

System Privileges

Sample of User Maintenance screen, showing System Privileges relevant to AP Module

The following system privileges are available for the AP module:

System Privilege	Description
APBCHAMT	AP: Allows the user to post a batch where the control amount does not equal the batch amount
APCVCDA	AP: Allows the user to change the cash department/account on voucher status screen.
APJOINTPAY	AP: For partially paid voucher, allow total joint payee amount to exceed current outstanding amount.
APJOINTUPD	AP: Allow to update joint payee data after voucher has been selected for payment.
APPB	AP: Allows the user access to AP batches belonging to other users
APPOSTCUR	AP: Allows current user to post their own AP batches
APUPDEFCHQ	AP: Allows the user to update EFT cheque sequence number in AP control file.
APRGINVALL	AP: Allows the forms user access to registered invoices created using imaging
APVOUHLD	AP: Allows the user to modify the Voucher Hold flag in Enter Voucher Form
AXSBANKACS	AP: All bank accounts in Manual Checks and Void Checks
CHQRELBT	AP: Prevent access to Check Release/Unrelease All buttons.
IMOVERPQTY	AP: Allows the user to overpay quantity when entering Material Invoices
IMOVERRIDE	AP: Allows the user to override Production Quantity when entering Material Invoices
NEGMANCHK	AP: Allows the user to enter negative manual checks
PSTCHGAP	AP: Allows the user to change post dates on transactions
UNPRECHK	AP: Allows the user to unprepare already printed checks
VOUPMTB	AP: Allows the user to access the Payment Button in Voucher Entry
VOUST	AP: Set Voucher Status to Express
MSMRUPDPRC	MS: Allow override of Price on MS Material Receipt.
MSLOCKPDTL	MS: Allows the user to lock and unlock a price list detail
MSPRICEOVR	MS: Allows the user to modify the unit price on ticket entry
MSIMPUSRSO	MS: Allows the user to see and edit the imported sales orders by other users
MSIMPUSRTK	MS: Allows the user to see and edit the imported tickets by other users

For further details about the AP module’s security privileges, please refer to the System Data guide.

NOTE: The Material Receipt Entry screen (APMATERIALRECEIPT) can be accessed from either the Material Management module or the Accounts Payable module. The ‘MSMRUPDPRC’ privilege allows the user to override the Price field on the receipt; otherwise, the Price field will be disabled.