Accounts Payable - Accrue AP Discounts to Job

The discount allocation method for a voucher’s discount is shown on the Defaults tab of the Enter Vouchers screen. By default, the method is set to “AP Discount Department and Account”, which allocates the Voucher’s discount to the Department and Account specified by the Discount fields on the Accounting tab of the Vendor record.

Two additional methods are available for vouchers with a job distribution, as detailed by the following sections.

NOTE: A voucher’s discount is actually an ‘eligible discount’, of which terms are associated, and whether or not the discount is taken is determined during payment processing. As such, the allocation of the discount only shows up on payment posting reports.

Job Department and AP Discount Account –
Discount Allocation Method

If the “Job Department and AP Discount Account” discount allocation method is used for a voucher, the system will allocate the voucher’s discount to the department associated with the job selected for the voucher’s job distribution and the discount account set for the vendor.

The following table provides details about the required settings for this method:

Screen

Settings

AP Control File

Check the ‘Use Job Department for Discounts’ checkbox on the Voucher tab. If checked, and the “Job Discount Cost Code and Category” Discount Allocation Method is not being used (‘Allocate AP Discounts to Job’ checkbox on System Defaults tab of AR Control File is not checked), new Vouchers with a Job Distribution will have their Discount Allocation Method automatically set to “Job Department and AP Discount Account”.

Job Discount Cost Code and Category – Discount Allocation Method

If the job discount cost code and category discount allocation method is used for a voucher, the system will allocate the voucher’s discount to the department associated with the job selected for the voucher’s job distribution and the discount account set for the vendor; also, the discount cost code and discount category set on the Voucher tab of the AP Control File will be associated with the allocation.

The following table provides details about the required settings, in various screens, for this method:

Screen	Settings
AR Control File	Check the ‘Allocate AP Discounts to Job’ checkbox on the System Defaults tab. If checked, new customer records will automatically have their ‘Allocate AP Discounts to Job’ checkbox checked, on their Accounting tab.
Maintain Customers	As explained above, on the Accounting tab of a customer record, the ‘Allocate AP Discounts to Job’ box must be checked. This checkbox is automatically checked for new customer records if the AR Control File’s ‘Allocate AP Discounts to Job’ box is checked. When a customer’s ‘Allocate AP Discounts to Job’ box is checked, jobs created for the customer automatically have their ‘Allocate AP Discounts to Job’ checkbox checked on their Settings tab.
Enter Job	When a job record is created for the customer, if the customer’s ‘Allocate AP Discounts to Job’ box is checked, the job’s ‘Allocate AP Discounts to Job’ checkbox, on its Settings tab, will automatically be checked.
AP Control File	The default cost code and category for a discount is set-up via the Discount Cost Code and Discount Category Code fields on the Voucher tab of the AP Control File. Also, on the Voucher tab, the ‘Use Job Department for Discounts’ checkbox must be checked.