Accounts Payable - Adjusting Posted Vouchers

Overview

Sample of Process on Voucher Adjustment Entry screen; standard Treeview path: Accounts Payable > Voucher > Adjust Distributions

This section covers the screens in the process train, shown above, used to enter voucher adjustments into a batch, verify them, and to post the batch.

Voucher adjustments are used to change posted voucher information entered incorrectly. Adjustments only affect the General Ledger system and the costing modules and do not affect the accounts payable balances. Adjustments are usually entered without any formal notification from the vendor. If the adjustment to the voucher is a dollar amount requiring a change to the vendor’s outstanding balance and new GL dispositions, it would be entered as a credit/debit memo.

Voucher Adjustment Procedure

The adjustment process consists of the same steps used when entering a voucher or a credit/debit memo. The difference is that the only information needing to be entered or edited is on the distribution pop-up of the Enter Adjustments screen. The following steps are required:

1. Select/create an adjustment batch.

2. Enter adjustment detail.

3. Print edit list.

4. Post batch.

5. File the posting reports.